Certification Requirement Tracker with Rocket.Chat and GitLab
Certification Requirement Tracker with Rocket.Chat and GitLab ⚠️ COMMUNITY TEMPLATE DISCLAIMER: This is a community-contributed template that uses ScrapeGraphAI (a community node). Please ensure you have the ScrapeGraphAI community node installed in your n8n instance before using this template. This workflow automatically scrapes certification-issuing bodies once a year, detects any changes in certification or renewal requirements, creates a GitLab issue for the responsible team, and notifies the relevant channel in Rocket.Chat. It helps professionals and compliance teams stay ahead of changing industry requirements and never miss a renewal. Pre-conditions/Requirements Prerequisites An n8n instance (self-hosted or n8n.cloud) ScrapeGraphAI community node installed and activated Rocket.Chat workspace with Incoming Webhook or user credentials GitLab account with at least one repository and a Personal Access Token (PAT) Access URLs for all certification bodies or industry associations you want to monitor Required Credentials ScrapeGraphAI API Key** – Enables web scraping services Rocket.Chat Credentials** – Either: Webhook URL, or Username & Password / Personal Access Token GitLab Personal Access Token** – To create issues and comments via API Specific Setup Requirements | Service | Requirement | Example/Notes | | ------------- | ---------------------------------------------- | ---------------------------------------------------- | | Rocket.Chat | Incoming Webhook URL OR user credentials | https://chat.example.com/hooks/abc123… | | GitLab | Personal Access Token with api scope | Generate at Settings → Access Tokens | | ScrapeGraphAI | Domain whitelist (if running behind firewall) | Allow outbound HTTPS traffic to target sites | | Cron Schedule | Annual (default) or custom interval | 0 0 1 1 * for 1-Jan every year | How it works This workflow automatically scrapes certification-issuing bodies once a year, detects any changes in certification or renewal requirements, creates a GitLab issue for the responsible team, and notifies the relevant channel in Rocket.Chat. It helps professionals and compliance teams stay ahead of changing industry requirements and never miss a renewal. Key Steps: Scheduled Trigger**: Fires annually (or any chosen interval) to start the check. Set Node – URL List**: Stores an array of certification-body URLs to scrape. Split in Batches**: Iterates over each URL for parallel scraping. ScrapeGraphAI**: Extracts requirement text, effective dates, and renewal info. Code Node – Diff Checker**: Compares the newly scraped data with last year’s GitLab issue (if any) to detect changes. IF Node – Requirements Changed?**: Routes the flow based on change detection. GitLab – Create/Update Issue**: Opens a new issue or comments on an existing one with details of the change. Rocket.Chat – Notify Channel**: Sends a message summarizing any changes and linking to the GitLab issue. Merge Node**: Collects all branch results for a final summary report. Set up steps Setup Time: 15-25 minutes Install Community Node: In n8n, navigate to Settings → Community Nodes and install “ScrapeGraphAI”. Add Credentials: a. In Credentials, create “ScrapeGraphAI API”. b. Add your Rocket.Chat Webhook or PAT. c. Add your GitLab PAT with api scope. Import Workflow: Copy the JSON template into n8n (Workflows → Import). Configure URL List: Open the Set – URL List node and replace the sample array with real certification URLs. Adjust Cron Expression: Double-click the Schedule Trigger node and set your desired frequency. Customize Rocket.Chat Channel: In the Rocket.Chat – Notify node, set the channel or use an incoming webhook. Run Once for Testing: Execute the workflow manually to ensure issues and notifications are created as expected. Activate Workflow: Toggle Activate so the schedule starts running automatically. Node Descriptions Core Workflow Nodes: stickyNote – Workflow Notes**: Contains a high-level diagram and documentation inside the editor. Schedule Trigger** – Initiates the yearly check. Set (URL List)** – Holds certification body URLs and meta info. SplitInBatches** – Iterates through each URL in manageable chunks. ScrapeGraphAI** – Scrapes each certification page and returns structured JSON. Code (Diff Checker)** – Compares the current scrape with historical data. If – Requirements Changed?** – Switches path based on diff result. GitLab** – Creates or updates issues, attaches JSON diff, sets labels (certification, renewal). Rocket.Chat** – Posts a summary message with links to the GitLab issue(s). Merge** – Consolidates batch results for final logging. Set (Success)** – Formats a concise success payload. Data Flow: Schedule Trigger → Set (URL List) → SplitInBatches → ScrapeGraphAI → Code (Diff Checker) → If → GitLab / Rocket.Chat → Merge Customization Examples Add Additional Metadata to GitLab Issue // Inside the GitLab "Create Issue" node ↗️ { "title": Certification Update: ${$json.domain}, "description": What's Changed?\n${$json.diff}\n\n_Last checked: {{$now}}_, "labels": "certification,compliance," + $json.industry } Customize Rocket.Chat Message Formatting // Rocket.Chat node → JSON parameters { "text": :bell: Certification Update Detected\n>${$json.domain}\n>See the GitLab issue: ${$json.issueUrl} } Data Output Format The workflow outputs structured JSON data: { "domain": "example-cert-body.org", "scrapeDate": "2024-01-01T00:00:00Z", "oldRequirements": "Original text …", "newRequirements": "Updated text …", "diff": "- Continuous education hours increased from 20 to 24\n- Fee changed to $200", "issueUrl": "https://gitlab.com/org/compliance/-/issues/42", "notification": "sent" } Troubleshooting Common Issues No data returned from ScrapeGraphAI – Confirm the target site is publicly accessible and not blocking bots. Whitelist the domain or add proper headers via ScrapeGraphAI options. GitLab issue not created – Check that the PAT has api scope and the project ID is correct in the GitLab node. Rocket.Chat message fails – Verify webhook URL or credentials and ensure the channel exists. Performance Tips Limit the batch size in SplitInBatches to avoid API rate limits. Schedule the workflow during off-peak hours to minimize load. Pro Tips: Store last-year scrapes in a dedicated GitLab repository to create a complete change log history. Use n8n’s built-in Execution History Pruning to keep the database slim. Add an Error Trigger workflow to notify you if any step fails. An n8n automation workflow template by vinci-king-01.
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