This workflow automates the initial screening process for new job applications, freeing up your recruitment team to foc…
This workflow automates the initial screening process for new job applications, freeing up your recruitment team to focus on qualified candidates. It receives applications from a webhook, uses OpenAI (GPT-4) to analyze resumes for skill and culture fit, generates interview questions, logs the results to Google Sheets, sends interview invitations via Gmail, and notifies your team on Slack. 🚀 Who is this for? HR and Recruitment Teams** looking to automate repetitive screening tasks. Hiring Managers** who want a consistent, data-driven first pass on applicants. Startups and SMBs** aiming to build an efficient, scalable hiring pipeline without a large HR team. 💡 How it works Receive Application: The workflow triggers when a new application is submitted via a webhook from your job board or application form. Extract & Analyze: It downloads the resume/CV, extracts the text, and sends it to OpenAI (GPT-4) with a custom prompt. Score & Generate: The AI scores the candidate on skill match and culture fit, provides a summary, and generates tailored interview questions based on their experience. Log Data: The evaluation scores, AI summary, and candidate information are appended to a new row in a Google Sheet for tracking. Schedule Interview: A personalized email is sent to the candidate via Gmail with a link to schedule their interview. Notify Team: A summary card with the AI evaluation and links to the full report is posted in a Slack channel to keep the hiring team informed. ⚙️ How to set up Configure Credentials: Set up your credentials for OpenAI, Google (for both Sheets and Gmail), and Slack in n8n. Webhook URL: Copy the "Production URL" from the "Webhook: New Application" node and set it as the destination in your job board's webhook settings (e.g., Greenhouse, Lever, Ashby, or a web form). Google Sheet: Create a Google Sheet to track applicants. Update the "G Sheets: Save Evaluation" node with your Spreadsheet ID and Sheet Name. Ensure the columns in your sheet match the data you want to save. Customize Prompts & Email: Modify the prompts in the two OpenAI nodes to match your company's values and the specific job requirements. Update the Gmail node with your email content and the logic for your scheduling link (e.g., Calendly, SavvyCal). 📋 Requirements An n8n instance (Cloud or self-hosted). An OpenAI API key. A Google account for Google Sheets and Gmail. A Slack workspace. A job application source capable of sending webhooks. An n8n automation workflow template by sato rio.
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