Enterprise secure payroll distribution with encryption and error handling
Enterprise secure payroll distribution with encryption and error handling 🎯 Description Achieve a high-security, compliant payroll distribution system by using this automation to encrypt sensitive documents and manage delivery failures. This workflow provides an enterprise-grade solution by monitoring secure storage for payslips, fetching unique employee credentials from a database, and applying 128-bit AES password protection before dispatching via Gmail. A technical highlight of this template is the resilient fail-safe architecture. By utilizing a Switch node and custom Code node logic, the workflow identifies missing employee metadata and prevents the delivery of unencrypted files. Furthermore, it uses Luxon expressions such as {{ $now.minus({ months: 1 }).toFormat('MMMM_yyyy') }} to dynamically tag files with the correct payroll period, ensuring that the audit trail remains perfectly synced with your fiscal calendar. ✨ How to achieve secure document delivery You can achieve a GDPR-compliant document pipeline by using the available tools to: Trigger and pre-validate — Monitor Google Drive for new files and perform an integrity check to ensure the binary data is valid before processing begins. Fetch security metadata — Dynamically retrieve the unique user password (e.g., National ID) from Google Sheets based on the file's metadata or employee email. Apply 128-bit AES encryption — Pass the binary through the HTML to PDF security engine to apply user-specific password protection and restrict permissions. Route with error logic — Use an IF node to verify encryption success; if valid, deliver via Gmail. If metadata is missing, route to an Error Handler that alerts the team via Slack. 💡 Key features Fail-closed security** — The workflow is designed so that no unencrypted document can ever accidentally be dispatched if the security step fails. Intelligent period mapping* — Uses *Luxon** to automatically identify and label documents by the preceding month's payroll period. Centralized incident logging** — Separates successful deliveries from system errors, providing a transparent audit trail for IT compliance. 📦 What you will need Google Drive — To act as the landing zone for your unencrypted source payslips. HTML to PDF Node — For the 128-bit AES encryption and password protection engine. Google Sheets — To host your employee security database and audit logs. Gmail & Slack — For secure document delivery and real-time administrative failure alerts. Ready to secure your payroll? Import this template, connect your database, and ensure your sensitive financial documents are always encrypted and delivered safely. An n8n automation workflow template by Jitesh Dugar.
Jitesh Dugar
web
free
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