Transform your educational business with a fully automated mobile storefront. This workflow manages the entire student …
Transform your educational business with a fully automated mobile storefront. This workflow manages the entire student journey—from browsing course catalogues to secure payment processing and enrollment tracking—all within WhatsApp by combining WATI, Razorpay, and Google Sheets. 🎯 What This Workflow Does Turns WhatsApp into a 24/7 automated enrollment desk: 📝 Captures Student Intent Receives text commands like courses, enroll, or pay via the WATI Trigger from the student's phone. 🚦 Smart Message Routing A Switch node identifies the keyword to trigger the correct path: courses: Displays the full course catalogue. enroll : Shows specific course details and a payment CTA. pay : Generates a unique Razorpay payment link. mystatus: Fetches the student's personal enrollment history. 👁️ Dynamic Catalogue Generation Fetches live data from Google Sheets to build a formatted WhatsApp message with course codes, prices, and durations. 💳 Instant Payment Processing Integrates with the Razorpay API to create secure, short-URL payment links tailored to the specific course and student. 📊 Automated CRM Logging Logs every enrollment attempt as "Pending" in Google Sheets, capturing timestamps, phone numbers, and unique payment IDs. ✨ Key Features White-Label Automation:** Sell courses under your own brand without needing a complex website or LMS. Real-Time Status Tracking:** Students can instantly view their active and pending enrollments with the mystatus command. Native Razorpay Integration:** Uses a clean REST API approach (HTTP Request) to generate payment links without requiring external SDKs. Formatted Course Cards:** Automatically generates detailed summaries for each course, including instructor info and start dates. Multi-Category Support:** Organizes your catalogue by subject (e.g., Programming, Marketing) for a professional user experience. 💼 Perfect For Independent Tutors:** Selling recorded workshops or live sessions without manual billing. Coaching Institutes:** Automating the registration process for high-volume course launches. Skill-Based Bootcamps:** Providing a low-friction "chat-to-pay" experience for mobile users. Corporate Trainers:** Tracking employee registrations for internal certification programs. 🔧 What You'll Need Required Integrations WATI** – To handle WhatsApp message triggers and delivery. Razorpay** – To generate unique payment links via REST API. Google Sheets** – To manage your course database and enrollment logs. Optional Customizations Payment Confirmation:** Set up a Razorpay Webhook to automatically update enrollment status from "Pending" to "Enrolled" upon payment. Automated Welcome:** Add a node to send a "Course Access Guide" PDF once the payment is verified. 🚀 Quick Start Import Template – Copy the JSON and import it into your n8n instance. Set Credentials – Connect your WATI, Razorpay (Basic Auth), and Google Sheets accounts. Configure Sheets – Ensure your Google Sheet has headers for: Courses Tab: name, code, category, price, duration, shortDesc, description, instructor, startDate Enrollments Tab: timestamp, phone, courseCode, courseName, amount, status, paymentlinkId, paymentlinkUrl Test Browsing – Send the word courses to your WATI number. Simulate Payment – Send pay <course_code> to receive your first automated payment link. 🎨 Customization Options Currency Setup:** Change the currency from INR to USD or EUR in the Razorpay Payload node. Personalized Feedback:** Edit the Build Enrollment Status code to change how the student’s history is displayed. Custom CTA:** Modify the "Enroll Detail Card" to include links to your YouTube demo or LinkedIn profile. 📈 Expected Results 95% reduction in manual coordination for course registrations and link sharing. Faster conversions by allowing students to pay the moment they show interest. Organized data with every student interaction logged in a single spreadsheet. Professional image using automated, well-formatted WhatsApp cards and official payment links. 🏆 Use Cases Upskilling Bootcamps A programming school sends the courses list to a leads group; students enroll and pay for "Python 101" entirely through the chat. Skill Progress Tracking A student types mystatus to see which courses they have paid for and which enrollments are still pending. Flash Sales Promote a course code on Instagram; when users message that code to your WhatsApp, the bot handles the sale 24/7. 💡 Pro Tips Shorthand Commands:** The bot is built to handle case-insensitive commands, so PAY PY101 and pay py101 work equally well. Razorpay Test Mode:** Always test your payment links using Razorpay's "Test Mode" keys before going live to ensure the links generate correctly. Clean Database:** The Build Enrollment Status node uses phone number filtering to ensure students only see their own private history. Ready to start enrolling students? Import this template and connect your Razorpay account to automate your sales today!. An n8n automation workflow template by Jitesh Dugar.
Jitesh Dugar
web
free
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