How it works
How it works This workflow automatically creates a weekly report of tasks. Every Friday morning, it collects all task details from Airtable, checks progress, and prepares a summary. It also highlights important or late tasks and sends the report to Slack, email, and saves it for record. Step-by-step Trigger & fetch** Schedule: Every Friday 9AM – Triggers the workflow automatically every Friday at 9 AM. Airtable: Fetch This Week – Collects all task records from the Airtable base for the current week. Analysis & formatting** Code: Analyze & Format – Checks all tasks, detects fields, calculates completion rate, identifies overdue and urgent items, and builds the full Slack message with an {{AI_SUMMARY}} placeholder. AI summary generation** OpenAI: Generate AI Summary – Sends the weekly stats to GPT-4.1-mini with a structured prompt to produce a concise 2–3 sentence plain-English project manager summary. Merge & prepare** Code: Merge AI Summary – Injects the AI summary into the Slack message and prepares urgent alert messages for overdue or high-priority tasks. Parallel output actions** Slack: Post Weekly Digest – Posts the full formatted digest to a Slack channel with mrkdwn formatting. Gmail: Send Digest Email – Sends an HTML-formatted email with stats cards, AI summary, and a task table. Google Sheets: Log Weekly Stats – Appends week range, totals, completion rate, overdue count, AI summary, and status to a tracking sheet. Conditional urgent alert** IF: Has Urgent or Overdue? – Checks if overdue or urgent task count is greater than zero. Slack: DM Urgent Alert – Sends a separate urgent action-required message to Slack if flagged items exist. Gmail: Send Urgent Alert – Sends a red-header alert email listing overdue and urgent counts if flagged items exist. Why use this? Eliminates manual weekly reporting by automatically collecting, analyzing, and summarizing all Airtable task data Keeps the entire team informed across Slack and Email every Friday without lifting a finger AI-generated summaries give instant clarity on project health and what needs attention Logs every weekly digest to Google Sheets for long-term trend tracking and reporting Sends a separate urgent alert so critical or overdue tasks never get buried in the digest. An n8n automation workflow template by Avkash Kakdiya.
Avkash Kakdiya
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