📬 Gmail to Google Drive Email Export Workflow (n8n)
📬 Gmail to Google Drive Email Export Workflow (n8n) 🧩 Overview This n8n workflow automates the process of: Retrieving all emails from a specific sender using Gmail. Extracting essential fields like subject, message, and date. Formatting the email date to the desired time zone (e.g., IST). Exporting the parsed data as a CSV file. Uploading the file to a specified folder in Google Drive. 🛠 Nodes Breakdown 1. Start Workflow (Manual Trigger) Type**: Manual Trigger Purpose**: Initiates the workflow manually. 2. Gmail Node (Get All Emails) Type**: Gmail Operation**: getAll Filters**: sender: akhilgadiraju@gmail.com Returns**: All emails from the specified sender. Credentials**: Gmail OAuth2 - Akhil 3. Parse Data (Set Node) Purpose**: Extracts key fields from the email JSON. Mapped Fields**: id: Email ID subject: Email subject message: Email text time: Email date 4. Convert Time Field (Code Node) Purpose**: Converts the email time (ISO 8601) to a human-readable format. Output Format**: Local time using Asia/Kolkata timezone. Format: "Month Day, Year, Hour:Minute AM/PM" Customizable**: Change the timezone as needed: timeZone: 'Asia/Kolkata' 5. Convert to File Type**: Convert to File Node Purpose**: Converts JSON data to a downloadable .csv file. Output File**: CSV containing id, subject, message, and time. 6. Google Drive Type**: Google Drive Purpose**: Uploads the generated CSV file to Google Drive. Drive**: My Drive Folder**: Root File Name**: Current timestamp + _n8n_export.csv 7. End Workflow (NoOp) Purpose**: Final node to explicitly end the workflow. ✅ Use Cases Personal Email Archiving**: Back up or export emails from a specific sender (e.g., invoices, reports). Audit Logs**: Save conversations for compliance. Team Reports**: Aggregate project emails into a central file store. 🔧 Customization Guide | Customization | How to Do It | |---------------------------|------------------------------------------------------------| | Change Sender Email | Update the sender field in the Gmail node. | | Filter by Date/Subject | Add filters in the Gmail node settings. | | Change Time Zone | Edit timeZone in the Code node. | | Add More Email Fields | Modify the Set node to include more fields. | | Change File Format | Use a different format in the Convert to File node. | | Rename Output File | Adjust the name in the Google Drive node. | | Change Upload Folder | Set a different folderId in the Google Drive node. | 🚀 Deployment Tips Schedule the Workflow**: Replace Manual Trigger with a Cron node. Avoid Duplicates**: Store email IDs and skip duplicates using conditional logic. Security**: Use environment variables for sensitive credentials. 🧪 Testing Steps Manually trigger the workflow. Verify email data is parsed and formatted. Confirm CSV is generated correctly. Ensure the file is uploaded to Google Drive. 🧰 Requirements Connected Gmail and Google Drive OAuth2 credentials. n8n instance (self-hosted or cloud). Required nodes available in the n8n environment. > 💡 Need more features? You can add: > - Error handling > - Slack/Email notifications > - Conditional filters > - Google Sheets integration instead of Drive. An n8n automation workflow template by Akhil Varma Gadiraju.
Akhil Varma Gadiraju
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