This workflow automatically pulls invoice rows from Google Sheets and generates a PDF invoice using a PDF.co template.
This workflow automatically pulls invoice rows from Google Sheets and generates a PDF invoice using a PDF.co template. Perfect for small businesses that manage invoices in Sheets but need professional, ready-to-send PDFs. ⚙️ Setup Instructions 1️⃣ Connect Google Sheets Copy this Invoice Template Sheet into your own Drive In n8n → Credentials → New → Google Sheets (OAuth2) Log in with your Google account and save In the workflow, select your Spreadsheet ID and Worksheet (Sheet1) in the Google Sheets node 2️⃣ Connect PDF.co Create a free account at PDF.co Copy your API Key from the dashboard In n8n → Credentials → New → PDF.co API Paste your API Key → Save In the PDF.co node, select your credential and choose the HTML Template to PDF operation 3️⃣ Create Your PDF.co HTML Template In your PDF.co dashboard, go to Templates → New Template Paste in the HTML from the template section below Save the template and copy its Template ID Replace the templateId in the workflow with your new ID 🧠 How It Works Get Invoice Rows** → Reads your Google Sheet rows (customer, line items, totals) Convert to HTML Import (Code node)** → Formats rows into structured data for the invoice template Create PDF (PDF.co)** → Sends the data into PDF.co and generates a professional PDF invoice 📬 Contact Need help customizing this (e.g., add taxes, change invoice styling, or auto-email invoices)? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com 📄 Full HTML Template for PDF.co Use this HTML when creating your PDF.co template: <!DOCTYPE html> <html> <head> <meta charset="utf-8" /> <title>Invoice {{invoiceNumber}}</title> <style> body { font-family: Arial, Helvetica, sans-serif; margin: 36px; color: #222; } .header { display: flex; justify-content: space-between; align-items: center; } .brand { max-height: 56px; } h1 { margin: 12px 0 4px; font-size: 22px; } .meta { font-size: 12px; color: #555; } .two-col { display: flex; gap: 24px; margin-top: 16px; } .box { flex: 1; border: 1px solid #ddd; padding: 12px; border-radius: 6px; } .label { font-size: 11px; color: #666; text-transform: uppercase; letter-spacing: .02em; } table { width: 100%; border-collapse: collapse; margin-top: 16px; } th, td { border-bottom: 1px solid #eee; padding: 10px 8px; font-size: 13px; } th { background: #fafafa; text-align: left; } tfoot td { border-top: 2px solid #ddd; font-size: 13px; } .right { text-align: right; } .totals td { padding: 6px 8px; } .grand { font-weight: 700; font-size: 14px; } .notes { margin-top: 18px; font-size: 12px; color: #444; } </style> </head> <body> Invoice {{invoiceNumber}} Date: {{invoiceDate}} | Due: {{dueDate}} {{#company.logoUrl}} {{/company.logoUrl}} From {{company.name}} {{company.address}} {{company.phone}} {{company.email}} Bill To {{billTo.name}} {{billTo.address}} {{billTo.email}} Description Qty Unit Price Line Total {{#items}} {{line}} {{description}} {{qty}} {{unitPriceFmt}} {{lineTotalFmt}} {{/items}} Subtotal {{subTotalFmt}} Tax ({{taxRatePct}}) {{taxAmountFmt}} Discount -{{discountFmt}} Total {{totalFmt}} Notes: {{notes}} Terms: {{terms}} </body> </html>. An n8n automation workflow template by Robert Breen.
Robert Breen
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