Generate 7-Day Event Plans with Google Calendar, GPT-3.5 and Notion 🎉
Generate 7-Day Event Plans with Google Calendar, GPT-3.5 and Notion 🎉 Automate Your Event Planning: From Calendar Entry to Done-For-You Checklist Stop scrambling before birthdays, anniversaries, or family gatherings. This workflow turns a simple Google Calendar event into a 7-day prep plan — complete with shopping lists, tasks, and reminders — all auto-sent to Notion and your inbox. Perfect for: 👩👧 Homemakers hosting family events 💼 Solopreneurs planning launches or webinars 🎉 Anyone who wants to celebrate without the stress The workflow: 📅 Detects a new event in Google Calendar (e.g., “Emma’s Birthday”) 🤖 Uses GPT-3.5 to generate a 7-day prep plan (buy cake, send invites, decorate) 📝 Creates a Notion page for the event, then loops through each AI-generated task to add them as individual rows/items with due dates 📨 Emails you a summary + link to the Notion page No spreadsheets. No mental load. Just set the date — and let AI handle the rest. > 🔁 Key Detail: After the Notion page is created, the workflow uses an Item Lists node to split the AI-generated task array into individual items. Each task is then processed in a loop and appended to the Notion database as a separate row — ensuring clean, actionable checklists. Prerequisites Before using this workflow, ensure you have: | Service | Purpose | Free Tier? | |--------|--------|-----------| | n8n | Orchestrate automation | Yes | | Google Calendar | Trigger on new events | Yes | | Notion | Store prep checklist | Yes | | OpenAI | AI planning logic (GPT-3.5) | Yes (limited free tier) | | SMTP Email | Send confirmation email | Yes (via Gmail or similar) | 🔐 Store all API keys securely in n8n’s Credentials section. Google Calendar Setup Your event must include: Title**: e.g., "Emma’s Birthday" Date**: The event date Description** (optional): e.g., “Theme: Unicorn, Guests: 10” 💡 Tip: Use a specific keyword in the title (e.g., “🎂”) to trigger only special events. Notion Database Requirements Create a Notion database with these columns: | Column Name | Type | Example | |------------|------|--------| | Name | Title | "Emma’s Birthday Prep" | | Task | Text | "Buy cake" | | Due Date | Date | 2025-09-10 | | Status | Status | To Do, In Progress, Done | | Event Date | Date | 2025-09-12 | | Notes | Text | "Vanilla with rainbow sprinkles" | 📌 Share your Notion workspace with your n8n integration (via integration token). Step-by-Step Setup Instructions 1. Import the Workflow In n8n, go to Workflows > Create from JSON Paste the provided JSON Click Import 2. Set Up Credentials Google Calendar**: Connect via OAuth Notion**: Add your integration token OpenAI**: Add your API key Email**: Set up SMTP (e.g., Gmail app password) 🔐 Never hardcode keys — use n8n’s credential system. 3. Configure the AI Prompt In the HubGPT: Generate Prep Plan node: You're planning "{{ $json['summary'] }}" on {{ $json['start'] }}. Generate a 7-day prep plan with 5–7 tasks (e.g., shopping, invites, setup). Include: 3 days before: Send invites 2 days before: Buy supplies 1 day before: Decorate Return as a JSON array with 'task' and 'dueDate'. An n8n automation workflow template by Shelly-Ann Davy.
Shelly-Ann Davy
web
paid
Others in the same category, ranked by how often they are opened.
