💼 Graceful Scheduler Bot — Client & Affiliate Booking Automation
💼 Graceful Scheduler Bot — Client & Affiliate Booking Automation The Graceful Scheduler Bot transforms scheduling into an elegant, automated process. Clients and affiliates simply send a /book message in Telegram, and the workflow manages everything: conflict checks, calendar booking, confirmations, CRM logging, and reminders. ✨ 🌸 Features 📲 Telegram Intake: Accepts /book command with meeting type, date, time, and email. 📅 Google Calendar Integration: Checks if the requested time is free and creates a 30-minute event. 💌 Confirmations: Sends instant confirmation by Email and Telegram. 🗂️ Notion CRM Log: Records details (Name, Email, Meeting Type, Date, Status). ⏰ Reminders: Sends polite reminders 24h before the meeting via Email and Telegram. ⚙️ Setup Instructions Telegram Bot: Create a bot with BotFather Add your token into n8n credentials Google Calendar: Connect your account in n8n credentials Use primary or specify your calendar ID Email Send Node: Configure SMTP or Gmail OAuth Notion Database: Create a database with properties: Name (title) Email (email) Meeting Type (select) Date (date) Status (select) Replace YOUR_NOTION_DATABASE_ID in the workflow Customize Messages: Update confirmation + reminder copy to match your tone Test Example: /book client 2025-09-20 14:00 hello@example.com Jane Doe 🧩 Node List Telegram Trigger** → listens for /book messages Function (Parse Command)** → extracts meeting type, date/time, email, name IF Valid?** → routes to help or booking flow Google Calendar (Get Events)** → checks for conflicts IF Time Free?** → prevents double booking Google Calendar (Create Event)** → books slot + invites guest Email Send (Confirmation)** → elegant confirmation email Telegram (Confirmation)** → graceful in-chat confirmation Notion (Create Page)** → logs details into CRM Wait** → pauses until 24h before meeting Email Send (Reminder)** → gentle email reminder Telegram (Reminder)** → in-chat reminder 🧪 Testing Tips Start with a test booking command using today’s date/time. Check Google Calendar → event should appear with guest invite. Confirm both email and Telegram confirmations are sent. Verify a new page is created in your Notion database. Let the Wait node trigger → reminders should arrive 24h before. 🏷️ Tags Automation, Scheduling, Calendars, CRM, Telegram, Notion ✨ With the Graceful Scheduler Bot, scheduling feels less like admin work and more like having your own digital assistant — polished, timely, and beautifully automated. An n8n automation workflow template by Shelly-Ann Davy.
Shelly-Ann Davy
web
paid
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