Web-Form Auto-Responder: Instant Email + SMS Follow-Up
Web-Form Auto-Responder: Instant Email + SMS Follow-Up 📝 Description Embed a simple web form on your site and let this workflow: Collect a visitor’s name, email, phone, and question Generate a professional email and a friendly SMS using GPT-4o-mini Delay briefly (1 min by default) to simulate human writing time Send the AI-crafted email via Microsoft Outlook Send the AI-crafted text via Twilio Perfect for solo consultants or small teams who want rapid, personalized responses without manual typing. ⚙️ Setup Instructions Import the workflow n8n → Workflows → Import from File (or Paste JSON) → Save Add credentials | Service | Where to get credentials | Node(s) to update | |---------|-------------------------|-------------------| | OpenAI | <https://platform.openai.com> → create API key | OpenAI Chat Model | | Microsoft Outlook | Azure/M365 account with email-send permissions | Send email to the submitter | | Twilio | <https://console.twilio.com> → Account SID, Auth Token | Send text to the submitter | Embed the form on your website Open Form to be embedded on website Click “Embed” → copy the iframe code → paste into your contact page Set your Twilio “From” number In Send text to the submitter, change phone to your verified Twilio number Adjust wait times (optional) Wait some time to write the email response (default 1 min) Wait some time to write the text response (default 1 min) Customize the AI prompt (optional) Edit the AI Agent system message to tweak tone, questions asked, or signature Test the flow Open the form URL (generated by the Form node) Submit a test entry → after ~1 min you should receive both an email and an SMS Activate Toggle Active so the form handles real submissions 24/7 🧩 Customization Ideas Pipe form data into Pipedrive, HubSpot, or Airtable for lead tracking Trigger a Slack/Teams alert to notify your team of hot questions Add a calendar link in the email so visitors can book a call instantly Use a language-detection node to reply in the visitor’s native language Contact Email:** rbreen@ynteractive.com Website:** https://ynteractive.com YouTube:** https://www.youtube.com/@ynteractivetraining LinkedIn:** https://www.linkedin.com/in/robertbreen. An n8n automation workflow template by Robert Breen.
Robert Breen
web
free
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