Automate Sponsored Deal Emails with n8n + AI 🚀
Automate Sponsored Deal Emails with n8n + AI 🚀 Managing inbound emails can be exhausting — especially when your inbox is flooded with sponsored deal requests that don’t always fit your brand. Manually reading, filtering, and politely declining each one eats up valuable time. That’s why I built a smart n8n workflow that automatically: Detects sponsored deal inquiries, Decides if they match my criteria, Drafts a professional, courteous reply, Or simply ignores irrelevant messages. The best part? It runs on autopilot. Let’s break down every single node in this workflow. 🔔 1. Gmail Trigger – “Your Inbox Watchdog” Polls your Gmail inbox every minute. Detects new emails instantly. Hands over each email to the next step for analysis. ✂️ 2. Edit Fields (Set Node) – “Extract the Essentials” Pulls out the most important parts of the email: From → Sender’s email address Subject → The email subject line Email Body → The main text content Keeps data structured and ready for AI to process. 🧠 3. AI Agent – “The Smart Classifier” Powered by LangChain + OpenAI. Reads the email content carefully. Outputs two things: isSponsoredEmail → true/false reason → why it decided that way Example: { "isSponsoredEmail": true, "reason": "The email mentions a paid collaboration opportunity." } Structured Output Parser – “Keep It Clean” Ensures the AI response is always structured properly. Forces the output into this format: { "isSponsoredEmail": true/false, "reason": "string" } Prevents messy AI replies from breaking the workflow. 🔀 5. Node – “Decision Maker” Branches logic into two paths: If sponsored** → moves on to draft a polite response. If not sponsored** → sends it to “No Operation” (do nothing). ✍️ 6. AI Agent (Reply Writer) – “Crafts the Perfect Response” If it’s a sponsored email, this node drafts a professional reply. Reply includes: Thanking the sender for reaching out. Explaining sponsorship criteria: Alignment with brand values Relevance for your audience Fit with internal planning cycles Politely declining if the timing isn’t right. Leaving the door open for future opportunities. Tone: professional, warm, and courteous. 📤 7. Gmail Node – “Hit Send!” Takes the AI-generated reply. Sends it directly back to the original sender. No manual typing, no waiting — just instant professionalism. 🚫 8. No Operation – “Do Nothing, Gracefully” If the email isn’t a sponsored deal, the workflow stops here. No unnecessary actions are taken. Keeps your system clean and efficient. 📝 Sticky Notes (Workflow Documentation) To make the workflow easier to understand inside n8n, sticky notes were added: Email Trigger** → Explains inbox polling. Extract** → Notes what fields are being pulled. Process and Validate** → Describes how AI decides sponsorship. Prepare Email Body** → Documents reply drafting process. Reply** → Clarifies auto-reply step. Do Nothing** → Notes what happens if it’s not sponsored. 🌟 Why This Workflow Rocks Saves Hours:** No more manual email filtering. Consistent Replies:** Always professional and brand-friendly. Scalable:** Works for 5 or 500 inbound emails. Customizable:** Easily adapt prompts and conditions to fit your brand. ⚡ Try It Yourself This workflow is built in n8n, an open-source automation tool. You can import the JSON file into your own n8n instance and customize: Your Gmail credentials Your company’s sponsorship guidelines The tone of the AI-generated replies 👉 With just a few tweaks, you’ll have a smart email assistant running on autopilot! 💡 Pro Tip Even if you don’t deal with sponsored deals, you can repurpose this workflow for: Job applications Customer support inquiries Lead qualification The same logic applies — just adjust the AI prompts and reply template. An n8n automation workflow template by Pramod Rathoure.
Pramod Rathoure
web
free
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