2,890 n8n Gmail workflow templates

The Gmail node sends, reads, labels and replies to messages through the Gmail API, so a workflow can act on a mailbox rather than merely notify it. These templates run in both directions: triggering on an incoming message, and composing or sending one as the final step. Several pass the message body through a model first, which is why the node counts here run higher than on a plain notification workflow.

• ✨🤖Automate Multi-Platform Social Media Content Creation with AI

  by Joseph LePage · web · 205,470 clicks

  Automate Multi-Platform Social Media Content Creation with AI Who is this for? Social Media Managers and Digital Marketers seeking to streamline content production across 7+ platforms (X/Twitter, Instagram, LinkedIn, Facebook, TikTok, Threads, YouTube Shorts) using AI-powered automation. What problem does this solve? Creating platform-optimized content at scale while maintaining brand consistency across multiple channels, reducing manual work by 80% through AI generation and automated publishing. What this workflow does AI Content Generation: Uses GPT-4/Gemini to create platform-specific posts Automatically generates hashtags, CTAs, and emoji placement Supports image/video suggestions and image creation using OpenAI or Pollinations.ai Uses SERP api to search for relavent content Approval Workflow: Sends formatted HTML emails for human review Implements double-approval system with Gmail integration Cross-Platform Publishing: One-click deployment to: Instagram/Facebook (via Graph API) X/Twitter (Official API) LinkedIn (Sales Navigator integration) Setup Credentials: OpenAI API key Google Gemini API Social media platform tokens (X, LinkedIn, Facebook) ImgBB for image hosting Gmail SERP API Telegram Configuration: Update all "your-unique-id" placeholders in API nodes Set email recipients in Gmail nodes Customize AI prompts Customization: Adjust character limits per platform Modify approval thresholds Add/remove social platforms as needed How to customize Content Style**: Edit prompt templates in the "Social Media Content Factory" agent node Approval Process**: Modify email templates Analytics**: Connect to Google Sheets for performance tracking Image Generation**: Switch between Pollinations.ai/DALL-E/Midjourney. An n8n automation workflow template by Joseph LePage.

  • 13 nodes
  • 205,470 views

  Workflow detailsImport from n8n.ioAutomation, AI

• Automated Web Scraping: email a CSV, save to Google Sheets & Microsoft Excel

  by Mihai Farcas · web · 99,001 clicks

  How it works: The workflow starts by sending a request to a website to retrieve its HTML content. It then parses the HTML extracting the relevant information The extracted data is storted and converted into a CSV file. The CSV file is attached to an email and sent to your specified address. The data is simultaneously saved to both Google Sheets and Microsoft Excel for further analysis or use. Set-up steps: Change the website to scrape in the "Fetch website content" node Configure Microsoft Azure credentials with Microsoft Graph permissions (required for the Save to Microsoft Excel 365 node) Configure Google Cloud credentials with access to Google Drive, Google Sheets and Gmail APIs (the latter is required for the Send CSV via e-mail node). An n8n automation workflow template by Mihai Farcas.

  • 5 nodes
  • 99,001 views

  Workflow detailsImport from n8n.ioAutomation

• ✨🩷Automated Social Media Content Publishing Factory + System Prompt Composition

  by Joseph LePage · web · 55,060 clicks

  Social Media Content Publishing Factory for Streamlined Content Creation Across Platforms Who is this for? This workflow is designed for content creators, social media managers, and marketing teams who need to efficiently create and publish content across multiple social media platforms. It's perfect for businesses looking to maintain a consistent presence across X (Twitter), Instagram, Facebook, LinkedIn, Threads, and YouTube Shorts without spending hours crafting platform-specific content manually. What problem is this workflow solving? Creating tailored content for different social media platforms is time-consuming and requires understanding each platform's unique requirements and audience expectations. This workflow solves the challenge of: Maintaining consistent messaging across platforms while respecting platform-specific formats Generating optimized content that follows best practices for each platform Creating accompanying visuals without graphic design skills Streamlining the approval process before publishing Reducing the time spent on repetitive content creation tasks What this workflow does This automated content factory takes your content idea and transforms it into platform-optimized posts for all major social media channels. The workflow: Accepts your content idea or topic through a chat interface Leverages AI to generate tailored content for each platform (X/Twitter, Instagram, Facebook, LinkedIn, Threads, YouTube Shorts) Creates appropriate images using AI image generation Sends content for approval via email before publishing Publishes approved content to selected platforms Maintains chat memory to improve future content generation Setup Connect your social media platform credentials (X/Twitter, Instagram, Facebook, LinkedIn) Set up your email account for the approval process Configure your OpenAI API key for AI content generation Update the image generation service credentials (Pollinations.ai is used by default) Customize the system prompts and schemas in the Google Docs nodes with your brand voice and content requirements How to customize this workflow to your needs Modify the system prompts in the Google Docs nodes to match your brand voice and content strategy Adjust the social media schemas to include specific fields relevant to your content Update the approval process to include additional stakeholders if needed Add or remove social media platforms based on your marketing strategy Customize the image generation prompts to better…

  • 14 nodes
  • 55,060 views

  Workflow detailsImport from n8n.ioAutomation, AI

• Gmail AI Auto-Responder: Create Draft Replies to incoming emails

  by Nicolas Chourrout · web · 54,727 clicks

  This workflow automatically generates draft replies in Gmail. It's designed for anyone who manages a high volume of emails or often face writer's block when crafting responses. Since it doesn't send the generated message directly, you're still in charge of editing and approving emails before they go out. How It Works: Email Trigger: activates when new emails reach the Gmail inbox Assessment: uses OpenAI gpt-4o and a JSON parser to determine if a response is necessary. Reply Generation: crafts a reply with OpenAI GPT-4 Turbo Draft Integration: after converting the text to html, it places the draft into the Gmail thread as a reply to the first message Set Up Overview (~10 minutes): OAuth Configuration (follow n8n instructions here): Setup Google OAuth in Google Cloud console. Make sure to add Gmail API with the modify scope. Add Google OAuth credentials in n8n. Make sure to add the n8n redirect URI to the Google Cloud Console consent screen settings. OpenAI Configuration: add OpenAI API Key in the credentials Tweaking the prompt: edit the system prompt in the "Generate email reply" node to suit your needs Detailed Walkthrough Check out this blog post where I go into more details on how I built this workflow. Reach out to me here if you need help building automations for your business. An n8n automation workflow template by Nicolas Chourrout.

  • 4 nodes
  • 54,727 views

  Workflow detailsImport from n8n.ioAutomation, AI

• Personalized AI Tech Newsletter Using RSS, OpenAI and Gmail

  by Miha · web · 52,896 clicks

  Combine Tech News in a Personalized Weekly Newsletter This n8n template automates the collection, storage, and summarization of technology news from top sites, turning it into a concise, personalized weekly newsletter. If you like staying informed but want to reduce daily distractions, this workflow is perfect for you. It leverages RSS feeds, vector databases, and LLMs to read and curate tech content on your behalf—so you only receive what truly matters. How it works A daily scheduled trigger fetches articles from multiple popular tech RSS feeds like Wired, TechCrunch, and The Verge. Fetched articles are: Normalized to extract titles, summaries, and publish dates. Converted to vector embeddings via OpenAI and stored in memory for fast semantic querying. A weekly scheduled trigger activates the AI summarization flow: The AI is provided with your interests (e.g., AI, games, gadgets) and the desired number of items (e.g., 15). It queries the vector store to retrieve relevant articles and summarizes the most newsworthy stories. The summary is converted into a clean, email-friendly format and sent to your inbox. How to use Connect your OpenAI and Gmail accounts to n8n. Customize the list of RSS feeds in the “Set Tech News RSS Feeds” node. Update your interests and number of desired news items in the “Your Topics of Interest” node. Activate the workflow and let the automation run on schedule. Requirements OpenAI** credentials for embeddings and summarization Gmail** (or another email service) for sending the newsletter Customizing this workflow Want to use different sources? Swap in your own RSS feeds, or use an API-based news aggregator. Replace the in-memory vector store with Pinecone, Weaviate, or another persistent vector DB for longer-term storage. Adjust the agent's summarization style to suit internal updates, industry-specific briefings, or even entertainment recaps. Prefer chat over email? Replace the email node with a Telegram bot to receive your personalized tech newsletter directly in a Telegram chat. An n8n automation workflow template by Miha.

  • 7 nodes
  • 52,896 views

  Workflow detailsImport from n8n.ioAutomation, AI

• Email Summary Agent

  by Vishal Kumar · web · 42,263 clicks

  Problem Teams often struggle with email overload, leading to missed actions and inefficient meeting preparation. Solution This workflow automates email management using n8n and AI. It fetches emails, summarizes key points and actions, and sends two concise updates—one in the morning and one at night. How It Works Triggers at 7 AM and 9 PM: Automates the process to summarize emails received during specific time blocks. Fetches Emails: Retrieves emails from the last 24 hours or after a specific time. Summarizes with AI: Uses OpenAI to process the email content into actionable summaries. Sends Team Updates: Compiles the summaries into a concise, formatted email and sends it to the team. Expected Results Significant reduction in missed actions and follow-ups. Customizations Adjust timings, filters, and recipients to suit your team’s needs. An n8n automation workflow template by Vishal Kumar.

  • 2 nodes
  • 42,263 views

  Workflow detailsImport from n8n.ioAutomation, AI

• Invoice data extraction with LlamaParse and OpenAI

  by Jimleuk · web · 37,004 clicks

  This n8n workflow automates the process of parsing and extracting data from PDF invoices. With this workflow, accounts and finance people can realise huge time and cost savings in their busy schedules. Read the Blog: https://blog.n8n.io/how-to-extract-data-from-pdf-to-excel-spreadsheet-advance-parsing-with-n8n-io-and-llamaparse/ How it works This workflow will watch an email inbox for incoming invoices from suppliers It will download the attached PDFs and processing them through a third party service called LlamaParse. LlamaParse is specifically designed to handle and convert complex PDF data structures such as tables to markdown. Markdown is easily to process for LLM models and so the data extraction by our AI agent is more accurate and reliable. The workflow exports the extracted data from the AI agent to Google Sheets once the job complete. Requirements The criteria of the email trigger must be configured to capture emails with attachments. The gmail label "invoice synced" must be created before using this workflow. A LlamaIndex.ai account to use the LlamaParse service. An OpenAI account to use GPT for AI work. Google Sheets to save the output of the data extraction process although this can be replaced for whatever your needs. Customizing this workflow This workflow uses Gmail and Google Sheets but these can easily be swapped out for equivalent services such as Outlook and Excel. Not using Excel? Simple redirect the output of the AI agent to your accounting software of choice. An n8n automation workflow template by Jimleuk.

  • 6 nodes
  • 37,004 views

  Workflow detailsImport from n8n.ioAutomation, AI

• Analyze Any Website with OpenAI And Get On-Page SEO Audit

  by Not Another Marketer · web · 36,255 clicks

  Instantly Find & Fix What’s Holding Your Page Back You’ve put in the work. Your content is strong. Your design is polished. But… ❌ Your page isn’t ranking where it should. ❌ Your competitors are outranking you—even with weaker content. ❌ You have no idea what’s wrong—or how to fix it. The truth? SEO isn’t just about keywords. Your technical setup, content structure, and on-page elements must work together seamlessly. And if anything is off? Google won’t rank your page. Who Is This For? SaaS Founders & Startups – Get higher rankings & organic traffic that converts. Marketing Teams & Agencies – Audit & optimize pages in seconds. E-commerce & Content Sites – Improve rankings for product pages, blogs, and landing pages. How It Works Paste your URL Get an instant audit + recommendations list Implement changes & watch your rankings jump The workflow scrapes the url you input, gets the htlm source code of the landing page, and sends it to OpenAI AI Agent. The Agent makes a deep analysis, audit the Technical + Content SEO of the page, and provides 10 Recommendations to improve your SEO. Setup Guide You will need OpenAI Credentials with an API Key to run the workflow. The workflow is using the OpenAI-o1 model to deliver the best results. It costs between $0.20/0.30 per run. You can adjust the prompt to your wish in the AI Agent parameters. Once the audit has been completed, it will send an email (don't forget to add your email address here) Below is an example of what you can expect. An n8n automation workflow template by Not Another Marketer.

  • 4 nodes
  • 36,255 views

  Workflow detailsImport from n8n.ioAutomation, AI

• 🧠 Empower Your AI Chatbot with Long-Term Memory and Dynamic Tool Routing

  by Joseph LePage · web · 29,250 clicks

  Empower Your AI Chatbot with Long-Term Memory and Dynamic Tool Routing This n8n workflow equips your AI agent with long-term memory and a dynamic tools router, enabling it to provide intelligent, context-aware responses while managing tasks across multiple tools. By combining persistent memory and modular task routing, this workflow makes your AI smarter, more efficient, and highly adaptable. 👥 Who Is This For? AI Developers & Automation Enthusiasts: Integrate advanced AI features like long-term memory and task routing without coding expertise. Businesses & Teams: Automate tasks while maintaining personalized, context-aware interactions. Customer Support Teams: Improve user experience with chatbots that remember past interactions. Marketers & Content Creators: Streamline communication across platforms like Gmail and Telegram. AI Researchers: Experiment with persistent memory and multi-tool integration. 🚀 What Problem Does This Solve? This workflow simplifies the creation of intelligent AI systems that retain memory, manage tasks dynamically, and automate notifications across tools like Gmail and Telegram—saving time and improving efficiency. 🛠️ What This Workflow Does Save & Retrieve Memories**: Uses Google Docs for long-term storage to recall past interactions or user preferences. Dynamic Task Routing**: Routes tasks to the right tools (e.g., saving/retrieving memories or sending notifications). AI-Powered Context Understanding**: Combines OpenAI GPT-based short-term memory with long-term memory for smarter responses. Multi-Channel Notifications**: Sends updates via Gmail or Telegram. 🔧 Setup API Credentials: Connect to OpenAI (AI processing), Google Docs (memory storage), Gmail/Telegram (notifications). Customize Parameters: Adjust the AI agent's system message for your use case. Define task-routing rules in the tools router node. Test & Deploy: Verify memory saving/retrieval, task routing, and notification delivery. 💡 How to Customize Modify the system message in the OpenAI node to tailor your agent’s behavior. Add or adjust routing rules for additional tools. Update notification settings to match your communication preferences. An n8n automation workflow template by Joseph LePage.

  • 8 nodes
  • 29,250 views

  Workflow detailsImport from n8n.ioAutomation, AI

• Gmail AI Email Manager

  by Max Mitcham · web · 29,066 clicks

  Want to check out all my flows, follow me on: https://maxmitcham.substack.com/ https://www.linkedin.com/in/max-mitcham/ Email Manager - Intelligent Gmail Classification This automation flow is designed to automatically monitor incoming Gmail messages, analyze their content and context using AI, and intelligently classify them with appropriate labels for better email organization and prioritization. ⚙️ How It Works (Step-by-Step): 📧 Gmail Monitoring (Trigger) Continuously monitors your Gmail inbox: Polls for new emails every minute Captures all incoming messages automatically Triggers workflow for each new email received 📖 Email Content Extraction Retrieves complete email details: Full email body and headers Sender information and recipient lists Subject line and metadata Existing Gmail labels and categories Email threading information (replies/forwards) 🔍 Email History Analysis AI agent checks relationship context: Searches for previous emails from the same sender Checks sent folder for prior outbound correspondence Determines if this is a first-time contact (cold email) Analyzes conversation thread history 🤖 Intelligent Classification Agent Advanced AI categorization using: Claude Sonnet 4 for sophisticated email analysis Context-aware classification based on email history Content analysis for intent and urgency detection Header analysis for automated vs. human-sent emails 🏷️ Smart Label Assignment Automatically applies appropriate Gmail labels: To Respond: Requires direct action/reply FYI: For awareness, no action needed Notification: Service updates, policy changes Marketing: Promotional content and sales pitches Meeting Update: Calendar-related communications Comment: Document/task feedback 📋 Structured Processing Ensures consistent labeling: Uses structured output parsing for reliability Returns specific Label ID for Gmail integration Applies label automatically to the email Maintains classification accuracy 🛠️ Tools Used: n8n: Workflow automation platform Gmail API: Email monitoring and label management Anthropic Claude: Advanced email content analysis Gmail Tools: Email history checking and search Structured Output Parser: Consistent AI responses 📦 Key Features: Real-time email monitoring and classification Context-aware analysis using email history Intelligent cold vs.

  • 4 nodes
  • 29,066 views

  Workflow detailsImport from n8n.ioAutomation, AI

• AI-Generated LinkedIn Posts with OpenAI, Google Sheets & Email Approval Workflow

  by Aryan Shinde · web · 27,869 clicks

  How it works This workflow automates the process of creating, approving, and optionally posting LinkedIn content from a Google Sheet. Here's a high-level overview: Scheduled Trigger: Runs automatically based on your defined time interval (daily, weekly, etc.). Fetch Data from Google Sheets: Pulls the first row from your sheet where Status is marked as Pending. Generate LinkedIn Post Content: Uses OpenAI to create a professional LinkedIn post using the Post Description and Instructions from the sheet. Format & Prepare Data: Formats the generated content along with the original instruction and post description for email. Send for Approval: Sends an email to a predefined user (e.g., marketing team) with a custom form for approval, including a dropdown to accept/reject and an optional field for edits. (Optional) Image Fetch: Downloads an image from a URL (if provided in the sheet) for future use in post visuals. Set up steps You’ll need the following before you start: A Google Sheet with the following columns: Post Description, Instructions, Image (URL), Status Access to an OpenAI API key A connected Gmail account for sending approval emails Your own Google Sheets and Gmail credentials added in n8n Steps: Google Sheet Preparation: Create a new Google Sheet with the mentioned columns (Post Description, Instructions, Image, Status, Output, Post Link). Add a row with test data and set Status to Pending. Credentials: In n8n, create OAuth2 credentials for: a. Google Sheets b. Gmail c. OpenAI (API Key) Assign these credentials to the respective nodes in the JSON. OpenAI Model: Choose a model like gpt-4o-mini (used here) or any other available in your plan. Adjust the prompt in the "Generate Post Content" node if needed. Email Configuration: In the Gmail node, set the recipient email to your own or your team’s address. Customize the email message template if necessary. Schedule the Workflow: Set the trigger interval (e.g., every morning at 9 AM). Testing: Run the workflow manually first to confirm everything works. Check Gmail for the approval form, respond, and verify the results. An n8n automation workflow template by Aryan Shinde.

  • 6 nodes
  • 27,869 views

  Workflow detailsImport from n8n.ioAutomation, AI

• Invoices from Gmail to Drive and Google Sheets

  by Juan Carlos Cavero Gracia · web · 27,090 clicks

  Attachments Gmail to Drive and Google Sheets Description Automatically process invoice emails by saving attachments to Google Drive and extracting key invoice data to Google Sheets using AI. This workflow monitors your Gmail for unread emails with attachments, saves PDFs to a specified Google Drive folder, and uses OpenAI's GPT-4o to extract invoice details (date, description, amount) into a structured spreadsheet. Use cases Invoice Management**: Automatically organize and track invoices received via email Financial Record Keeping**: Maintain a structured database of all invoice information Document Organization**: Keep digital copies of invoices organized in Google Drive Automated Data Entry**: Eliminate manual data entry for invoice processing Resources Gmail account Google Drive account Google Sheets account OpenAI API key Setup instructions Prerequisites Active Gmail, Google Drive, and Google Sheets accounts OpenAI API key (GPT-4o model access) n8n instance with credentials manager Steps Gmail and Google Drive Setup: Connect your Gmail account in n8n credentials Connect your Google Drive account with appropriate permissions Create a destination folder in Google Drive for invoice storage Google Sheets Setup: Connect your Google Sheets account Create a spreadsheet with columns: Invoice date, Invoice Description, Total price, and Fichero Copy your spreadsheet ID for configuration OpenAI Setup: Add your OpenAI API key to n8n credentials Configure Email Filter: Update the email filter node to match your specific sender requirements Benefits Time Saving**: Eliminates manual downloading, filing, and data entry Accuracy**: AI-powered data extraction reduces human error Organization**: Consistent file naming and storage structure Searchability**: Creates a searchable database of all invoice information Automation**: Runs every minute to process new emails as they arrive Related templates Email Parser to CRM Document Processing Workflow Financial Data Automation. An n8n automation workflow template by Juan Carlos Cavero Gracia.

  • 7 nodes
  • 27,090 views

  Workflow detailsImport from n8n.ioAutomation, AI

All n8n workflow automations — every integration, filterable by platform and complexity.