Browse 13,012 Workflows

By Robert Breen

🧑‍💻 Description This workflow automatically compares the version of your n8n instance with the latest release available. Keeping your n8n instance up-to-date is essential for security patches, bug fixes, performance improvements, and access to new automation features. By running this workflow, you’ll know right away if your instance is behind and whether it’s time to upgrade. After the comparison, the workflow clearly shows whether your instance is up-to-date or outdated, along with the version numbers for both. This makes it easy to plan updates and keep your automation environment secure and reliable. ⚙️ Setup Instructions 1️⃣ Set Up n8n API Credentials In your n8n instance → go to Admin Panel → API Copy your API Key In n8n → Credentials → New → n8n API Paste the API Key Save it Attach this credential to the n8n node (Set up your n8n credentials) ✅ How It Works Get Most Recent n8n Version** → Fetches the latest release info from docs.n8n.io. Extract Version + Clean Value** → Parses the version string for accuracy. Get your n8n version** → Connects to your own n8n instance via API and retrieves the current version. Compare* → Evaluates the difference and tells you if your instance is *current* or needs an *update**. 🎛️ Customization Guidance Notifications**: Add an Email or Slack node to automatically notify your team when a new n8n update is available. Scheduling: Use a **Schedule Trigger to run this workflow daily or weekly for ongoing monitoring. Conditional Actions**: Extend the workflow to log version mismatches into Google Sheets, or even trigger upgrade playbooks. Multi-Instance Tracking**: Duplicate the version-check step for multiple n8n environments (e.g., dev, staging, production). 💬 Example Output “Your instance (v1.25.0) is up-to-date with the latest release (v1.25.0).” “Your instance (v1.21.0) is behind the latest release (v1.25.0). Please update to get the latest bug fixes and features.” 📬 Contact Need help setting up API credentials or automating version checks across environments? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com. An n8n automation workflow template by Robert Breen.

By Robert Breen

This workflow pulls all tasks from your Monday.com board each day and logs them into a Google Sheet. It creates a daily snapshot of your project’s progress and statuses for reporting, tracking, or analysis. ⚙️ Setup Instructions 1️⃣ Connect Monday.com API In Monday.com → go to Admin → API Copy your Personal API Token Docs: Generate Monday API Token In n8n → Credentials → New → Monday.com API → paste your token and save 2️⃣ Prepare Your Google Sheet Copy this template to your own Google Drive: Google Sheet Template Add your data in rows 2–100. Make sure each new task row starts with Added = No. Connect Google Sheets in n8n Go to n8n → Credentials → New → Google Sheets (OAuth2) Log in with your Google account and grant access In the workflow, select your Spreadsheet ID and the correct Sheet Name 🧠 How it works Trigger**: Runs on click or via schedule (e.g., daily at 9 AM). Get many items (Monday.com)**: Fetches all tasks and their current status. Today's Date Node**: Adds the current date for snapshot logging. Map Fields**: Normalizes task name and status. Google Sheets (Append)**: Saves all tasks with status + date into your sheet for historical tracking. 📬 Contact Need help customizing this (e.g., filtering by status, emailing daily reports, or adding charts)? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com. An n8n automation workflow template by Robert Breen.

By Robert Breen

🧑‍💻 Description This workflow demonstrates how to take structured data (e.g., Name, Business, Address) and automatically fill a PDF form (IRS W-9) using PDF.co inside n8n. The workflow extracts values from a data source (e.g., Set node, database, or webhook), maps those values to fields in a PDF template, and generates a completed PDF. This can be adapted for contracts, invoices, HR forms, or any standardized documents that need automation. By chaining additional nodes, you can also store completed PDFs in Google Drive/Dropbox, email them to recipients, or route them into CRM/ERP systems. Disclaimer: this template can only be used on self-hosted n8n instances ⚙️ Setup Instructions 1️⃣ Prepare Your Data Add a Set node (or connect to your data source such as Google Sheets, Airtable, or a webhook). Define fields like: Name Business Address CityState These fields will map directly to form fields in the PDF. 2️⃣ Connect PDF.co Create a free account at PDF.co Copy your API Key from the dashboard In n8n → Credentials → New → PDF.co API Paste your API Key → Save In the PDF.co node, select your credential and choose the Fill a PDF Form operation Map each field in your dataset to the corresponding PDF form field (e.g., Name → Line 1 on the W-9). 📄 Example Form This template uses the official IRS W-9 PDF: https://www.irs.gov/pub/irs-pdf/fw9.pdf Mapped fields include: Name → Line 1 Business → Line 2 Address + City/State → Address block You can expand this by mapping additional fields such as Tax Classification, Exemptions, TIN, and Signature. 🎛️ Customization Guidance Different PDFs**: Swap the W-9 for any contract, invoice, or onboarding form your business uses. Dynamic Data Sources**: Replace the Set node with Google Sheets, Airtable, or API/Webhook inputs to pull live data. Automated Delivery**: After filling the form, use Email or Slack nodes to send PDFs directly to recipients. Document Storage**: Save completed PDFs automatically to Google Drive, Dropbox, or AWS S3. Bulk Processing**: Loop through rows of a dataset (e.g., customer list) to generate multiple personalized PDFs at once. 📬 Contact Need help customizing this workflow for contracts, invoices, or HR forms? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com. An n8n automation workflow template by Robert Breen.

By Robert Breen

🧑‍💻 Description This workflow connects SerpApi with OpenAI inside n8n to automate Google News monitoring and analysis. It’s built for market researchers, analysts, communications teams, and business leaders who need to stay on top of fast-changing news without wasting time scrolling through endless headlines. Instead of manually searching, this workflow automatically fetches news, groups it into meaningful categories, and recommends the most relevant articles. Problem it solves: Reduces time spent manually monitoring news. Helps track competitors, industries, or emerging trends. Provides structured, actionable insights from unstructured headline feeds. Disclaimer: this template can only be used on self-hosted installations. 📌 Use Cases Market Intelligence**: Track industry-specific news to guide strategy. Competitor Monitoring**: Automatically surface competitor mentions in the press. Research Support**: Organize articles into categories for academic or professional projects. Executive Briefings**: Deliver a curated daily digest to stakeholders. Trend Spotting**: Detect recurring topics to understand where coverage is growing. ⚙️ Setup Instructions Preconditions You need a self-hosted n8n instance (this template doesn’t run on n8n.cloud). A valid SerpApi account + API Key. An OpenAI API Key with billing enabled. Optional: Connected Slack, Email, or Google Sheets credentials if you plan to extend output. 1️⃣ Set Up SerpApi Connection Create a free account at SerpApi Copy your API Key from the dashboard In n8n → Credentials → New → SerpApi Paste your API Key → Save In the workflow, select your SerpApi credential in the Google News Search node. 2️⃣ Set Up OpenAI Connection Go to OpenAI Platform Navigate to Billing and ensure your account has credits/funding Copy your API Key into the OpenAI credentials in n8n 🧠 Workflow Breakdown Chat Trigger → A user enters a search query (e.g., “EV market 2025”). Google News Search (SerpApi) → Fetches the latest headlines for that query. Split Out Links → Separates articles into individual items. Aggregate Node → Merges article titles and links into a structured list. OpenAI Agent → Summarizes, categorizes, and selects the most relevant article per category. Response Output → Returns a clean, categorized digest with clickable links. 🎛️ Customization Guidance Adjust Categories**: Change the OpenAI system prompt to return 3, 5, or 10 categories depending on the depth you want. Regional Focus**: Use SerpApi’s filters (gl=us, hl=en) to restrict results by geography or language. Delivery Methods**: Add Slack, Email, or Google Sheets nodes to automatically share the digest with your team. Automation Frequency: Add a **Schedule Trigger to run daily, weekly, or at custom intervals. Extended Analysis**: Modify the prompt to include sentiment analysis, top keywords, or executive summaries. Multi-Query Runs**: Duplicate the SerpApi node to monitor multiple industries or competitors in one workflow. 💬 Example Q&A Question: “What’s happening in renewable energy today?” Response: Policy**: “US expands solar subsidies” – [link] Innovation**: “New battery breakthrough announced” – [link] Market Moves**: “Wind energy stocks surge” – [link] Competition**: “Shell invests in offshore projects” – [link] Sustainability**: “Community solar initiatives expand” – [link] 📬 Contact Need help customizing this template (e.g., tracking multiple industries, adding auto-delivery, or integrating dashboards)? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com. An n8n automation workflow template by Robert Breen.

By Robert Breen

🧑‍💻 Description This workflow checks a Monday.com board/group for items with Status = "Stuck" and sends a Slack alert (e.g., to a user or channel). Great for nudging owners on blocked work without manual chasing. ⚙️ Setup Instructions 1️⃣ Connect Monday.com Node In Monday.com → go to your Admin → API Copy your Personal API Token Docs: Generate Monday API Token In n8n → Credentials → New → Monday.com API Paste your token and save. Open the Get many items node → choose your credential → set your Board ID and Group ID (these must match where your items live). 2️⃣ Connect Slack API Create an app → https://api.slack.com/apps OAuth & Permissions → add scopes: chat:write (send messages) channels:read, groups:read, users:read (to look up channels and users) Install the app to your workspace → copy the Bot User OAuth Token In n8n → Credentials → New → Slack OAuth2 API → paste token and save In the Slack node (“Alert Team”), select your Slack credential and pick a user or channel. 🧠 How it works Get many items** (Monday.com): pulls items from your board/group Set Columns**: maps item fields (Name, Status, Due Date) Filter for Stuck Items**: keeps only items where Status = "Stuck" Alert Team** (Slack): posts a message like "<Item Name> task is stuck" ✅ Tips Adjust the Status column index/field mapping if your board uses a different column order or a custom status label. Point the Slack node to a channel (for team visibility) or a user (for direct nudges). Add a Schedule Trigger if you want automatic daily/weekly checks. 📬 Contact Need help mapping custom columns or routing alerts by owner? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com. An n8n automation workflow template by Robert Breen.

By Robert Breen

🧑‍💻 Description This workflow integrates Slack with an OpenAI Chat Agent to create a fully interactive chatbot inside your Slack workspace. It works in a bidirectional loop: A user sends a message in Slack. The workflow captures the message and logs it back into Slack (so you can monitor what’s being passed into the agent). The message is sent to an OpenAI-powered agent (e.g., GPT-4o). The agent generates a response. The response is formatted and posted back to Slack in the same channel or DM thread. This allows you to monitor, test, and interact with the agent directly from Slack. 📌 Use Cases Team Support Bot**: Provide quick AI-generated answers to FAQs in Slack. E-commerce Example**: The default prompt makes the bot act like a store assistant, but you can swap in your own domain knowledge. Conversation Monitoring**: Log both user and agent messages in Slack for visibility and review. Custom AI Agents**: Extend with RAG, external APIs, or workflow automations for specialized tasks. ⚙️ Setup Instructions 1️⃣ OpenAI Setup Sign up at OpenAI. Generate an API key from the API Keys page. In n8n → Credentials → New → OpenAI → paste your key and save. In the OpenAI Chat node, select your credential and configure the system prompt. Example included: “You are an ecommerce bot. Help the user as if you were working for a mock store.” You can edit this prompt to fit your use case (support bot, HR assistant, knowledge retriever, etc.). 2️⃣ Slack Setup Go to Slack API Apps → click Create New App. Under OAuth & Permissions, add the following scopes: Read: channels:history, groups:history, im:history, mpim:history, channels:read, groups:read, users:read. Write: chat:write. Install the app to your workspace → copy the Bot User OAuth Token. In n8n → Credentials → New → Slack OAuth2 API → paste the token and save. In the Slack nodes (e.g., Send User Message in Slack, Send Agent’s Response in Slack), select your credential and specify the Channel ID or User ID to send/receive messages. 🎛️ Customization Guidance Change Agent Behavior: Update the system message in the **Chat Agent node. Filter Channels**: Limit listening to a specific channel by adjusting the Slack node’s Channel ID. Format Responses: The **Format Response node shows how to structure agent replies before posting back to Slack. Extend Workflows**: Add integrations with databases, CRMs, or APIs for dynamic data-driven responses. 🔄 Workflow Flow (Simplified) Slack User Message → Send User Message in Slack → Chat Agent → Format Response → Send Agent Response in Slack 📬 Contact Need help customizing this workflow (e.g., multi-channel listening, advanced AI logic, or external integrations)? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com. An n8n automation workflow template by Robert Breen.

By Robert Breen

🧑‍💻 Description This workflow automatically fetches new Gmail messages since the last run and appends them into a Google Sheet with their ID, snippet, and timestamp. It’s designed for professionals, small business owners, and operations teams who need a simple way to keep an ongoing log of emails, build lightweight CRMs, or power downstream automations like email tracking, reporting, or follow-up reminders. ⚙️ Setup Instructions for Gmail → Google Sheets Email Log 1️⃣ Connect Gmail In n8n → Credentials → New → Gmail OAuth2 Log in with your Gmail account & approve access Attach this credential to the Get new messages node in the workflow 2️⃣ Connect Google Sheets Copy this Google Sheet template into your own Drive In n8n → Credentials → New → Google Sheets (OAuth2) → log in with your Google account & save In the workflow, select your Spreadsheet ID and Worksheet (Sheet1 by default) in the Google Sheets nodes 🧠 How Email Logging Automation Works Get Current Emails** → Reads the last logged messages from Google Sheets Get Max Date** → Finds the most recent email timestamp Combine** → Passes the last timestamp and today’s date together Get New Messages** → Fetches all new Gmail messages after the last logged date Add Emails to Sheets** → Appends message ID, snippet, and date to the sheet 🎛️ Customization Guidance Filter by Sender or Subject** → Modify the Gmail query to only log messages from specific addresses or with certain keywords. Track Labels** → Add Gmail labels to your sheet to separate categories (e.g., “Leads,” “Support,” “Invoices”). Auto-Reply** → Extend with an additional Gmail node to send automated responses to new messages. Send Alerts** → Add a Slack or Email node to ping your team whenever a new email is logged. Analytics** → Use Google Sheets formulas or connect to BI tools to analyze trends like response times or sender frequency. 📬 Contact Need advanced customization (e.g., multi-inbox tracking, CRM integration, or automated follow-ups)? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com. An n8n automation workflow template by Robert Breen.

By Nalin

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Qualify and enrich inbound leads with contextual insights and Slack alerts Who is this for? Sales teams, account executives, and RevOps professionals who need more than just basic lead scoring. Built for teams that want deep contextual insights about qualified prospects to enable truly relevant conversations from the first touchpoint. What problem does this solve? Most qualification stops at "good fit" or "bad fit" - but that leaves sales teams flying blind when it comes to actually engaging the prospect. You know they're qualified, but what are their specific pain points? What value propositions resonate? Which reference customers should you mention? This workflow uses Octave's context engine to not only qualify leads but enrich them with actionable insights that turn cold outreach into warm, contextualized conversations. What this workflow does Inbound Lead Processing: Receives lead information via webhook (firstName, companyName, companyDomain, profileURL, jobTitle) Processes leads from website forms, demo requests, content downloads, or trial signups Validates and structures lead data for intelligent qualification and enrichment Contextualized Lead Qualification: Leverages Octave's context engine to score leads against your specific ICP Analyzes company fit, role relevance, and timing indicators Generates qualification scores (1-10) with detailed rationale Filters out low-scoring leads (configurable threshold - default >5) Deep Lead Enrichment: Uses Octave's enrichment engine to generate contextual insights about qualified leads Identifies primary responsibilities, pain points, and relevant value propositions Suggests appropriate reference customers and use cases to mention Provides sales teams with conversation starters grounded in your business context Enhanced Sales Alerts: Sends enriched Slack alerts with qualification score plus actionable insights Includes suggested talking points, pain points, and reference customers Enables sales teams to have contextualized conversations from first contact Setup Required Credentials: Octave API key and workspace access Slack OAuth credentials with channel access Access to your lead source system (website forms, CRM, etc.) Step-by-Step Configuration: Set up Octave Qualification Agent: Add your Octave API credentials in n8n Replace your-octave-qualification-agent-id with your actual qualification agent ID Configure your qualification agent with your ICP criteria and business context Set up Octave Enrichment Agent: Replace your-octave-enrichment-agent-id with your actual enrichment agent ID Configure enrichment outputs based on the insights most valuable to your sales process Test enrichment quality with sample leads from your target market Configure Slack Integration: Add your Slack OAuth credentials to n8n Replace your-slack-channel-id with the channel for enriched lead alerts Customize the Slack message template with the enrichment fields most useful for your sales team Set up Lead Source: Replace your-webhook-path-here with a unique, secure path Configure your website forms, CRM, or lead source to send data to the webhook Ensure consistent data formatting across lead sources Customize Qualification Filter: Adjust the Filter node threshold (default: score > 5) Modify based on your lead volume and qualification standards Test with sample leads to calibrate scoring Required Webhook Payload Format: { "body": { "firstName": "Sarah", "lastName": "Johnson", "companyName": "ScaleUp Technologies", "companyDomain": "scaleuptech.com", "profileURL": "https://linkedin.com/in/sarahjohnson", "jobTitle": "VP of Engineering" } } How to customize Qualification Criteria: Customize scoring in your Octave qualification agent: Product Level:** Define "good fit" and "bad fit" questions that determine if someone needs your core offering Persona Level:** Set criteria for specific buyer personas and their unique qualification factors Segment Level:** Configure qualification logic for different market segments or use cases Multi-Level Qualification:** Qualify against Product + Persona, Product + Segment, or all three levels combined Enrichment Insights: Configure your Octave enrichment agent to surface the most valuable insights: Primary Responsibilities:** What this person actually does day-to-day Pain Points:** Specific challenges they face that your solution addresses Value Propositions:** Which benefits resonate most with their role and situation Reference Customers:** Similar companies/roles that have succeeded with your solution Conversation Starters:** Contextual talking points for outreach Slack Alert Format: Customize the enrichment data included in alerts: Add or remove enrichment fields based on sales team preferences Modify message formatting for better readability Include additional webhook data if needed Scoring Threshold: Adjust the Filter node to match your qualification standards Integration Channels: Replace Slack with email, CRM updates, or other notification systems Use Cases High-value enterprise lead qualification and research automation Demo request enrichment for contextual sales conversations Event lead processing with immediate actionable insights Website visitor qualification and conversation preparation Trial signup enrichment for targeted sales outreach Content download lead scoring with context-aware follow-up preparation. An n8n automation workflow template by Nalin.

By Abideen Bello

This is an n8n template that Automate welcome emails with discount codes via Mailchimp and Gmail Who's it for Perfect for e-commerce businesses, SaaS companies, course creators, and service providers who want to automatically nurture new subscribers with personalized welcome emails and discount codes. If you're looking to boost conversions from your website signup forms and create a professional onboarding experience, this workflow is your solution. How it works This workflow creates a seamless subscriber onboarding process: Webhook receives signup data from your website form (name, email, timestamp, source) Mailchimp integration automatically adds the subscriber to your email list with their name Gmail sends personalized welcome email with a discount code and branded content Error handling ensures the welcome email sends even if Mailchimp fails The workflow is triggered instantly when someone submits your website signup form, creating a professional first impression that can significantly improve customer engagement and conversion rates. How to set up Requirements Mailchimp account** with an active audience/list Gmail account** with OAuth2 access Website or landing page with a signup form Basic HTML/CSS knowledge** for email customization (optional) Step-by-step setup 1. Configure Mailchimp Integration Create or identify your Mailchimp audience Replace YOUR_MAILCHIMP_LIST_ID with your actual list ID Add your Mailchimp API credentials in n8n Set up any custom merge fields you need (FNAME is included by default) 2. Set Up Gmail Credentials Add your Gmail OAuth2 credentials in n8n Ensure the sending email account has appropriate permissions Test email delivery to avoid spam folder issues 3. Customize the Welcome Email Replace [Your Business Name] with your actual business name Update the discount code (WELCOME15) with your preferred offer Modify the shop URL (https://your-website.com/shop) to your store. Update social media links with your actual profiles Customize colors, fonts, and branding to match your business. 4. Deploy Your Webhook Copy the webhook URL from the n8n workflow Add this URL to your website signup form as the POST endpoint Ensure your form sends JSON data with name and email fields 5. Test the Complete Flow Submit a test signup through your website form Verify the contact appears in Mailchimp Check that the welcome email arrives with proper personalization How to customize the workflow Advanced Email Personalization Dynamic content blocks: Add conditional sections based on signup source or user preferences Custom merge fields: Capture additional data like company name, phone number, or interests in Mailchimp Segmented messaging: Create different email templates for different subscriber types Multi-language support: Detect user language from form data and send localized emails Webhook Integration Examples Google Forms Integration: Use Google Apps Script to POST form responses to your n8n webhook Map form fields to the expected JSON structure (name, email, source) Typeform Integration: Configure Typeform webhooks in Connect panel Set payload to include question responses in the required format Custom HTML Forms: // Example form submission code fetch('YOUR_N8N_WEBHOOK_URL', { method: 'POST', headers: {'Content-Type': 'application/json'}, body: JSON.stringify({ name: document.getElementById('name').value, email: document.getElementById('email').value, source: 'website' }) }); WordPress Contact Form 7: Use CF7 hooks to send form data to your webhook endpoint Install REST API plugins for seamless integration Workflow Logic Enhancements Data validation: Add If nodes to check email format and required fields before processing Duplicate prevention: Query Mailchimp first to avoid adding existing subscribers Source-based routing: Send different welcome emails based on signup source (blog, product page, etc.) Lead scoring: Assign scores based on signup source and send to appropriate lists Follow-up sequences: Add Wait nodes to create multi-step email campaigns Advanced Integrations CRM sync: Connect to Salesforce, HubSpot, or Pipedrive to create leads automatically Analytics tracking: Log conversions to Google Sheets or send events to Google Analytics Slack notifications: Alert your team about high-value signups or VIP customers SMS follow-up: Add Twilio integration for multi-channel welcome sequences Troubleshooting Common Issues and Solutions Emails going to spam folder: Configure SPF and DKIM records for your sending domain Use Gmail's "Send as" feature to authenticate your sending address Start with low volume and gradually increase to build sender reputation Include unsubscribe links and proper email headers Mailchimp API errors: Check your API key permissions and rate limits Verify the list ID is correct (found in Audience settings) Ensure required fields are properly mapped Review Mailchimp's compliance requirements for your region Webhook not triggering: Test the webhook URL directly using tools like Postman Check that your form sends POST requests with proper Content-Type headers Verify JSON payload structure matches expected format Review n8n execution logs for error details Personalization not working: Confirm form field names match the n8n node references Check that data is properly passed between workflow nodes Test with sample data to isolate mapping issues Use n8n's data inspection tools to debug payload structure Performance Optimization High-volume handling: Consider using Mailchimp's batch operations for multiple signups Implement queue systems for processing during traffic spikes Monitor workflow execution times and optimize slow nodes Set up error notifications to catch issues quickly Delivery improvements: Use dedicated email services like SendGrid or Mailgun for better deliverability Implement email warmup procedures for new sending domains A/B test subject lines and send times for better engagement Monitor bounce rates and remove invalid emails promptly. An n8n automation workflow template by Abideen Bello.

By Jorge Martínez

🧰 Instagram Carousel Scheduler A tool to automatically publish Instagram carousels using a Post Description, Instructions, and the number of images you want to post — all directly from a Google Sheet. At the end of each post, the next row is marked as Pending, allowing fully automated posting, so you can prepare months of content in advance. ✅ Requirements 📱 Instagram Business Account Required to publish content via the Meta Graph API. Make sure your IG account is connected to a Facebook Page. 🔐 Facebook Developers Token Required to use the Graph API and publish on Instagram. 👉 It's highly recommended to create a System User so your token never expires. ☁️ Cloudinary Upload Preset Used to upload generated images and retrieve public URLs. 👉 Use an unsigned upload preset (no API key required). 🧠 OpenAI API Key Used for: Generating a caption from the post description. Creating image prompts. Generating images using gpt-image-1. ⚠️ You might need to verify your business with OpenAI to access this model. 📊 Google Sheets App with OAuth credentials To fetch your content and instructions from the spreadsheet. 💬 Notes and Customization ✏️ You can customize the prompt to change the visual style of the images. Examples: Gumball style Comic-style illustration Digital painting 🔄 You can replace Google Sheets with tools like: Airtable Notion Your own database 🔐 If Facebook requires a Privacy Policy, you can quickly create one here: 👉 https://www.privacypolicygenerator.info. An n8n automation workflow template by Jorge Martínez.

By Yahor Dubrouski

📌 How it works This workflow turns voice or text messages from Telegram into structured tasks in Notion, using AI-powered intent detection and task generation. It supports: 🆕 Task creation ✏️ Task updates (like changing priority, title, or deadline) 🧠 Task analysis (e.g., workload, goal alignment, emotional fatigue) The assistant uses OpenAI to: Detect intent (create, update, or analyze) Extract or update task fields (title, priority, due date, etc.) Auto-format list-style descriptions with bullet points Detect relevant tags like health, money, sport, etc. ⚙️ Setup steps Clone the GitHub repo or import the .json into n8n manually. Configure: OpenAI credentials Telegram Bot Token Notion credentials Use Telegram to send messages like: “Create a task to call mom tomorrow” “Update the grocery task to add milk” “Am I overbooked today?”. An n8n automation workflow template by Yahor Dubrouski.

By Evgeny Agronsky

What it does Automates code review by listening for a comment trigger on GitLab merge requests, summarising the diff, and using an LLM to post constructive, line‑specific feedback. If a JIRA ticket ID is found in the MR description, the ticket’s summary is used to inform the AI review. Use cases Quickly obtain high‑quality feedback on MRs without waiting for peers. Highlight logic, security or performance issues that might slip through cursory reviews. Incorporate project context by pulling in related JIRA ticket summaries. Good to know Triggered by commenting ai-review on a merge request. The LLM returns only high‑value findings; if nothing critical is detected, the workflow posts an “all clear” message. You can swap out the LLM (Gemini, OpenAI, etc.) or adjust the prompt to fit your team’s guidelines. AI usage may incur costs or be geo‑restricted depending on your provider n8n.io. How it works Webhook listener:** A Webhook node captures GitLab note events and filters for the trigger phrase. Fetch & parse:** The workflow retrieves MR details and diffs, splitting each change into “original” and “new” code blocks. Optional JIRA context:** If your MR description includes a JIRA key (e.g., PROJ-123), the workflow fetches the ticket (and parent ticket for subtasks) and composes a brief context summary. LLM review:** The parsed diff and optional context are sent to an LLM with instructions to identify logic, security or performance issues and suggest improvements. Post results:** Inline comments are posted back to the MR at the appropriate file/line positions; if no issues are found, a single “all clear” note is posted. How to use Import the template JSON and open the Webhook node. Replace the REPLACE_WITH_UNIQUE_PATH placeholder with your desired path and configure a GitLab project webhook to send MR comments to that URL. Select your LLM credentials in the Gemini (or other LLM) node, and optionally add JIRA credentials in the JIRA nodes. Activate the workflow and comment ai-review on any merge request to test it. For each review, the workflow posts status updates (“AI review initiated…”) and final comments. Requirements A GitLab project with a generate Personal Access Token (PAT) stored as an environment variable (GITLAB_TOKEN). LLM credentials (e.g., Google Gemini) and optional JIRA credentials. Customising this workflow Change the trigger phrase in the Trigger Phrase Filter node. Modify the LLM prompt to focus on different aspects (e.g., style, documentation). Filter out certain file types or directories before sending diffs to the LLM. Integrate other services (Slack, email) to notify teams when reviews are complete. An n8n automation workflow template by Evgeny Agronsky.

By Muhammad Bello

Description This n8n template automates prospect research and personalized follow-up writing right after a sales call is booked. It gathers company background, tech stack, and updates; suggests relevant solutions; and then drafts a handcrafted email, subject line, and SMS, all saved back into Google Sheets. Benefits Always show up to calls with prepared context. Ensure no follow-up slips through the cracks. Keep all notes, research, and outreach in a single system of record. Scale personalized outreach without losing the human touch. Use cases Prep for sales calls with richer prospect context. Save hours writing personal follow-ups. Keep sales records neatly in one shared sheet. Requirements Google Sheets with: Meeting Data → prospect info + enrichment fields Success Stories → testimonials (company, industry, results, solution used) Tavily API key OpenAI API key (GPT-4.1 or later recommended) n8n account with Google Sheets + LangChain enabled Google Sheets Template You’ll need two sheets inside one Google Spreadsheet: 1. Meeting Data (input + output) Columns: Name Email Company Website Job Title Meeting Date Company Overview (AI-filled) Tech Stack (AI-filled) Company Updates (AI-filled) Primary Solution (AI-filled) Solution 2 (AI-filled) Solution 3 (AI-filled) Email Subject (AI-filled) Follow-up Email (AI-filled) Follow-up SMS (AI-filled) 2. Success Stories (for testimonials) Columns: Company Industry Results Solution Used You can copy this structure into a fresh Google Spreadsheet before starting. How it works Trigger → Pulls new rows from Google Sheets (or connects to your booking system). Research Agent → Uses Tavily for company overview, tech stack, and updates. Product Suggestions → Pulls from Product List sheet to propose 3 tailored solutions. Save Research → Updates the row with the six research fields. Sales Writing Assistant → Drafts subject, email, and SMS using context + testimonials. Update Sheet → Writes final outputs (subject, email, SMS) into Google Sheets. Setup Steps Prepare Google Sheets Create a new spreadsheet with the Meeting Data and Success Stories tabs. Add the required columns (see template above). Fill in at least one success story for the workflow to use. Connect Google Sheets in n8n Add Google Sheets credentials under Settings → Credentials. Make sure n8n has access to your spreadsheet. Add API Keys In n8n, create credentials for OpenAI (GPT-4.1 or later). Create credentials for Tavily. Import the workflow Load the JSON file (this template) into n8n. Replace any placeholder spreadsheet IDs with your own. Map the correct sheet/tab names. Test the Research Agent Run the workflow manually. Check that Company Overview, Tech Stack, and Company Updates populate. Test the Writing Assistant Ensure the workflow uses at least one testimonial from Success Stories. Run it again and confirm Email Subject, Follow-up Email, and SMS are written. Automate Replace the Manual Trigger with your preferred trigger: Google Calendar / Calendly → Google Sheets CRM → Google Sheets Directly from n8n integrations Customization This workflow is designed as a flexible foundation. Here are ways to adapt it: Change AI prompts** Update the Research Agent prompt to focus on specific industries or data points. Edit the Sales Writing Assistant to match your tone of voice. Swap success stories** Add more detailed case studies to the Success Stories sheet for stronger personalization. Add integrations** Send follow-up emails automatically with Gmail or Outlook nodes. Push SMS directly via Twilio. Sync enriched data into HubSpot, Salesforce, or Notion. Error handling** Add retry logic for API calls. Include a notification node (Slack/Email) if the workflow fails. Tips & Troubleshooting If research doesn’t update → confirm Email is the matching column in your Update Sheet nodes. If follow-up copy is blank → ensure at least one testimonial exists in Success Stories. Use Debug Mode to inspect AI Agent or Sales Writing Assistant outputs. An n8n automation workflow template by Muhammad Bello.

By kiran adhikari

How It Works User sends a reminder request via Telegram (e.g., “Remind me to clean the garage tomorrow at 12 pm”). The request is parsed by AI Agent and stored in Airtable with a unique reminder code. The reminder workflow checks Airtable at scheduled intervals and sends a Telegram notification when the reminder is due. Each reminder includes a unique cancel code (e.g., Reply 4936 to stop this reminder). If the user replies with the code, the bot searches Airtable, deletes the reminder, and confirms the deletion in Telegram. If the code doesn’t exist, the bot replies “Code not found.” ⚡ Setup Steps Create a Telegram Bot Use BotFather on Telegram. Run /newbot and copy your bot token. Add the token in your Telegram Trigger and Telegram Send nodes in n8n. Set Up Airtable Create an Airtable base called REMINDER-TABLE. Add a table with fields: title (Text) – reminder text due_at (Date/Time) – when the reminder is due chat_id (Text) – user’s Telegram chat ID code (Number/Text) – unique cancel code Generate an API key / Personal Access Token and connect it in n8n. Import This Workflow In n8n, click Import Workflow. Paste the JSON template. Connect your Telegram and Airtable credentials. Activate the Workflow Start the workflow in n8n Cloud or Self-Hosted. Send a test reminder in Telegram (e.g., “Remind me in 5 minutes to call mom”). When notified, reply with the cancel code to test deletion. Optional Customizations Modify reminder frequency (Every 5 minutes node). Change reminder message formatting in the Format Message node. Add logging/analytics by connecting Google Sheets or another DB. ⚡ Result: You now have a fully automated AI-powered Telegram Reminder Bot with Airtable storage, cancel codes, and real-time notifications!. An n8n automation workflow template by kiran adhikari.

By Christian Mendieta

🌟 Complete Workflow Overview The Full Blogging Automation Journey This N8N workflow transforms a simple topic request into a fully published, SEO-optimized blog post through a seamless 7-phase process. Starting with your topic idea, the system automatically researches, creates, optimizes, edits, and publishes professional content to your Ghost CMS website. Think of it as having an entire content team working 24/7 - from initial research to final publication, all orchestrated by AI agents working in perfect harmony. No more writer's block, no more SEO guesswork, just high-quality content that ranks and engages your audience 📋 Requirements & Setup What You Need to Get Started OpenAI API Key** - For GPT models (content generation) Anthropic API Key** - For Claude models as failover model Brave Search API Key** - For comprehensive research Ghost CMS Admin API Access** - For direct publishing Existing Blog Content** - Optional but recommended for better research 🔧 Workflow Architecture & Process How the AI Agents Work Together This N8N workflow implements a sophisticated multi-agent system where specialized AI agents collaborate through structured data exchange. The workflow uses HTTP Request nodes to communicate with OpenAI and Anthropic APIs, integrates with Brave Search for real-time research, and connects to Ghost CMS via REST API calls. Each agent operates independently but shares data through N8N's workflow context, ensuring seamless information flow from research to publication. The system includes error handling, retry logic, and quality gates at each stage to maintain content standards. An n8n automation workflow template by Christian Mendieta.

By Omer Fayyaz

AI Recipe Generator from Pantry Items using FatSecret API This workflow creates an intelligent WhatsApp cooking assistant that transforms pantry ingredients into personalized recipe suggestions using AI and the FatSecret Recipes API What Makes This Different: AI-Powered Recipe Discovery** - Uses Google Gemini AI to understand user intent and dietary preferences Smart Ingredient Analysis** - Automatically extracts ingredients, dietary restrictions, and cooking constraints FatSecret API Integration** - Leverages comprehensive recipe database with nutritional information WhatsApp Native Experience** - Seamless chat interface for recipe discovery Contextual Memory** - Remembers conversation context for better user experience Intelligent Parameter Mapping** - AI automatically maps user requests to API parameters Key Benefits of AI-Driven Architecture: Natural Language Understanding** - Users can describe what they have in plain English Personalized Recommendations** - Considers dietary restrictions, time constraints, and preferences Eliminates Manual Search** - No need to manually input specific ingredients or filters Scalable Recipe Database** - Access to thousands of recipes through FatSecret API Conversational Interface** - Natural chat flow instead of form-based inputs Smart Context Management** - Remembers previous requests for better follow-up suggestions Who's it for This template is designed for food delivery services, meal planning apps, nutritionists, cooking enthusiasts, and businesses looking to provide intelligent recipe recommendations. It's perfect for companies who want to engage customers through WhatsApp with personalized cooking assistance, helping users discover new recipes based on available ingredients and preferences. How it works / What it does This workflow creates an intelligent WhatsApp cooking assistant that transforms simple ingredient lists into personalized recipe suggestions. The system: Receives WhatsApp messages through webhook triggers Analyzes user input using Google Gemini AI to extract ingredients, dietary needs, and preferences Maps user requests to FatSecret API parameters automatically Searches recipe database based on extracted criteria (ingredients, calories, time, cuisine, etc.) Processes API results to format recipe suggestions with images and nutritional info Maintains conversation context using memory buffer for better user experience Sends formatted responses back to users via WhatsApp Key Innovation: AI-Powered Parameter Extraction - Unlike traditional recipe apps that require users to fill out forms or select from predefined options, this system understands natural language requests and automatically maps them to the appropriate API parameters, making recipe discovery as simple as texting a friend. How to set up 1. Configure WhatsApp Business API Set up WhatsApp Business API credentials Configure webhook endpoints for message reception Set up phone number ID and recipient handling Ensure proper message sending permissions 2. Configure Google Gemini AI Set up Google Gemini (PaLM) API credentials Ensure proper API access and quota limits Configure the AI model for recipe-related conversations Test the AI's understanding of cooking terminology 3. Configure FatSecret API Set up FatSecret OAuth2 API credentials Ensure access to the Recipes Search v3 endpoint Configure proper authentication and rate limiting Test API connectivity and response handling 4. Set up Memory Management Configure the memory buffer for conversation context Set appropriate session key mapping for user identification Adjust context window length based on expected conversation depth Test memory persistence across multiple messages 5. Test the Integration Send test messages through WhatsApp to verify end-to-end functionality Test various ingredient combinations and dietary restrictions Verify recipe suggestions are relevant and properly formatted Check that context memory works across multiple interactions Requirements WhatsApp Business API** account with webhook capabilities Google Gemini AI** API access for natural language processing FatSecret API** credentials for recipe database access n8n instance** with proper webhook and HTTP request capabilities Active internet connection** for real-time API interactions How to customize the workflow Modify Recipe Search Parameters Adjust the number of results returned (currently set to 5) Add more filtering options (cuisine types, cooking methods, difficulty levels) Implement pagination for browsing through more recipe options Add sorting preferences (newest, oldest, calorie-based, popularity) Enhance AI Capabilities Train the AI on specific dietary restrictions or cuisine preferences Add support for multiple languages Implement recipe rating and review integration Add nutritional goal tracking and meal planning features Expand Recipe Sources Integrate with additional recipe APIs (Spoonacular, Edamam, etc.) Add support for user-generated recipes Implement recipe bookmarking and favorites Add shopping list generation from selected recipes Improve User Experience Add recipe step-by-step instructions Implement cooking timer and progress tracking Add recipe sharing capabilities Implement user preference learning over time Business Features Add recipe monetization options Implement affiliate marketing for ingredients Add restaurant delivery integration Implement meal kit subscription services Key Features Natural language processing** - Understands cooking requests in plain English Intelligent parameter mapping** - AI automatically extracts search criteria Comprehensive recipe database** - Access to thousands of recipes via FatSecret API WhatsApp native interface** - Seamless chat experience for recipe discovery Contextual memory** - Remembers conversation history for better recommendations Dietary restriction support** - Handles allergies, preferences, and special diets Nutritional information** - Provides calorie counts and macro details Image integration** - Shows recipe photos when available Technical Architecture Highlights AI-Powered Processing Google Gemini integration** - Advanced natural language understanding Smart parameter extraction** - Automatic mapping of user requests to API calls Contextual memory** - Conversation history management for better user experience Intelligent fallbacks** - Graceful handling of unclear or incomplete requests API Integration Excellence FatSecret Recipes API** - Comprehensive recipe database with nutritional data OAuth2 authentication** - Secure and reliable API access Parameter optimization** - Efficient API calls with relevant search criteria Response processing** - Clean formatting of recipe suggestions WhatsApp Integration Webhook-based triggers** - Real-time message reception Message formatting** - Clean, readable recipe presentations User identification** - Proper session management for multiple users Error handling** - Graceful fallbacks for failed operations Performance Optimizations Efficient API calls** - Single request per user message Memory management** - Optimized conversation context storage Response caching** - Reduced API calls for repeated requests Scalable architecture** - Handles multiple concurrent users Use Cases Food delivery platforms** requiring recipe recommendation engines Meal planning services** needing ingredient-based recipe discovery Nutrition and wellness apps** requiring dietary-specific suggestions Cooking schools** offering personalized recipe guidance Grocery stores** helping customers plan meals around available ingredients Restaurant chains** providing recipe inspiration for home cooking Health coaches** offering personalized meal suggestions Social cooking communities** sharing recipe ideas and inspiration Business Value Customer Engagement** - Interactive recipe discovery increases user retention Personalization** - AI-driven recommendations improve user satisfaction Operational Efficiency** - Automated recipe suggestions reduce manual support Revenue Generation** - Recipe recommendations can drive ingredient sales Brand Differentiation** - AI-powered cooking assistant sets services apart Data Insights** - User preferences provide valuable market intelligence Scalability** - Handles multiple users simultaneously without performance degradation This template revolutionizes recipe discovery by combining the power of AI natural language processing with comprehensive recipe databases, creating an intuitive WhatsApp experience that makes cooking inspiration as simple as having a conversation with a knowledgeable chef friend. An n8n automation workflow template by Omer Fayyaz.

By Yar Malik (Asfandyar)

Who’s it for This workflow is designed for researchers, content creators, and AI agents who need to quickly scrape structured web data and capture full-page screenshots for further use. It’s especially useful for automating competitive research, news monitoring, and content curation. How it works The workflow uses the Firecrawl API integrated with n8n to perform web searches and return results in structured formats (Markdown and screenshots). It includes: A search agent that transforms natural language queries into Firecrawl-compatible search strings. HTTP requests to retrieve results from specific sites (e.g., YouTube, news outlets) or across the web. Automatic capture of full-page screenshots alongside structured text. Integration with the OpenAI Chat Model for enhanced query handling. How to set up Import this workflow into your n8n instance. Add and configure your Firecrawl API credentials. Add your OpenAI credentials for natural language query parsing. Trigger the workflow via the included chat input or modify it to run on schedule. Requirements A Firecrawl account with an active API key. n8n self-hosted or cloud instance. OpenAI account if you want to enhance search queries. How to customize the workflow Update the search queries to focus on your preferred sites or keywords. Adjust the number of results with the limit parameter. Extend the workflow to store screenshots in Google Drive, Notion, or your database. Replace the chat trigger with any other event trigger (webhook, schedule, etc.). An n8n automation workflow template by Yar Malik (Asfandyar).

By Yar Malik (Asfandyar)

Who’s it for This template is for users who want to combine the power of AI with Google Sheets for managing and calculating data quickly. It’s ideal for small businesses, data entry teams, and anyone who tracks lists, orders, or tasks in Google Sheets and needs AI-driven insights or calculations. How it works The workflow connects an AI agent with Google Sheets and a calculator tool. When a user sends a chat message, the AI interprets the request, retrieves or updates rows in the connected sheet, and performs calculations when needed. For example, it can read a list of orders from a sheet and calculate totals or averages instantly. It also supports creating, updating, and deleting rows from the sheet through natural language instructions. How to set up Copy the provided Google Sheet into your Google Drive. Connect your Google Sheets credentials in n8n. Add your OpenAI credentials for the AI agent. Deploy the workflow and start interacting with it by sending chat prompts. Requirements OpenAI account (for AI responses) Google Sheets account with a spreadsheet n8n instance with LangChain nodes enabled How to customize the workflow Change the spreadsheet fields (ID, Name, etc.) to match your own data structure. Modify the AI prompt to guide the agent’s tone or behavior. Extend the workflow by adding more Google Sheets operations or AI tools for advanced tasks. An n8n automation workflow template by Yar Malik (Asfandyar).

By Yar Malik (Asfandyar)

Who’s it for This template is for anyone who wants to manage tasks, deadlines, and updates directly from WhatsApp. It’s especially useful for teams, freelancers, and small businesses that track their work in Google Sheets and want quick AI-powered assistance without opening spreadsheets. How it works / What it does This workflow turns WhatsApp into your personal task manager. When a user sends a message, the AI agent (powered by OpenAI) interprets the request, retrieves or updates task information from Google Sheets, and sends a concise response back via WhatsApp. The workflow can highlight overdue tasks, upcoming deadlines, and provide actionable suggestions. How to set up Connect your WhatsApp API account in n8n. Add your OpenAI credentials. Link your Google Sheets document where tasks are stored. Deploy the workflow and test by sending a message to your WhatsApp number. Requirements WhatsApp Business API account connected to n8n OpenAI account for AI responses Google Sheets with task data How to customize the workflow Adjust the AI prompt to change tone or instructions. Modify the Google Sheets fields (Task, Status, Due Date, Notes) to match your structure. Add conditions or filters to customize which tasks get highlighted. An n8n automation workflow template by Yar Malik (Asfandyar).

By Artur

Who’s it for Teams that monitor traffic, signups, or conversions in Google Analytics 4 and want automatic Slack/email alerts when a channel suddenly spikes or drops. What it does This n8n template pulls daily GA4 metrics, detects outliers with a rolling mean and z-score, and sends alerts with a sparkline chart. It supports per-channel analysis (e.g., sessionDefaultChannelGroup) and consolidates multiple anomalies into a single email while posting each one to Slack. How it works HTTP Request (GA4 Data API)** fetches sessions, newUsers, conversions, bounceRate by date + channel. Code** calculates 7-day moving average and z-scores, flags anomalies, and builds QuickChart links. If** filters on alert === true and optional ALERT_ME toggle. Slack** posts an alert + chart. Email** sends one summary email (subject + HTML table + charts). Requirements GA4 OAuth2 credential in n8n. Slack API credential (bot with chat\:write). Email credential (SMTP or service). GA4 property ID and at least several recent days of data. Where to find your GA4 Property ID In the GA UI:** Open Google Analytics → bottom-left Admin (gear). In the Property column, click Property settings. Copy Property ID — it’s a numeric value (e.g., 481356553). From the URL (quick way):** When you’re inside the GA4 property, the URL looks like: …/analytics/web/#/p123456789/… → the digits after p are your Property ID (123456789 in this example). What not to use:** Measurement ID (looks like G-XXXXXXX) — that’s the data stream ID, not the property ID. Universal Analytics IDs (UA-XXXXX-Y) — those are legacy and won’t work with GA4 Data API. In this template:** Put that numeric ID into the Set → PROPERTY_ID field. The HTTP node path properties/{{ $json.PROPERTY_ID }}:runReport expects only the number, no prefixes. How to set up Open the Set (Define variables) node and fill: PROPERTY_ID, LOOKBACK_DAYS, ALERT_PCT, Z_THRESHOLD, CHANNEL_DIM, ALERT_ME. Connect your Google Analytics OAuth2, Slack, and Email credentials. In Email Send, map Subject → {{$json.emailSubject}} and HTML body → {{$json.emailHtml}}. Keep Execute once enabled. Run the workflow. How to customize Change the moving-average window (WINDOW/MA_WINDOW) and chart range (LAST_N_DAYS_CHART). Swap CHANNEL_DIM (e.g., source/medium) to analyze different dimensions. Add/remove metrics in the GA4 request and the metrics list in the Code node. Tweak thresholds to reduce noise: raise Z_THRESHOLD or ALERT_PCT. Output example. An n8n automation workflow template by Artur.

By Pavlo Hurhu

Problem This Solves Content creators, digital marketers, and website owners struggle with the time-consuming process of creating fresh, SEO-optimized blog content consistently. Manually writing articles, researching keywords, and maintaining a regular publishing schedule can take hours per piece of content. Target Audience This workflow is perfect for: Bloggers and Content Creators** who want to repurpose video content into written articles Content Marketing Agencies** managing multiple client websites Digital Marketing Teams** looking to scale their content production Small Business Owners* who need *regular blog content** but lack time or writing resources SEO Specialists** seeking to maximize content output while maintaining quality YouTube Channel Owners** who want to expand their content reach across different platforms What This Workflow Does This n8n automation transforms popular YouTube videos into high-quality, SEO-optimized articles that appear completely human-written. The workflow intelligently selects trending content from your chosen YouTube channels, transcribes the videos, and uses advanced AI to craft engaging articles optimized for search engines. How it works The user selects YouTube channels from which the workflow retrieves the most popular videos. The videos are transcribed and converted into SEO-optimized articles. Generated articles are automatically published to your WordPress website. Set up steps Connect your Google Account to all YouTube nodes. Integrate your Supadata account. Customize White-labeled prompt in the 'Compose Article' node according to your brand. Configure the 'Create WordPress Post' node with your WordPress website API. Set your target YouTube channels and activate the workflow. Detailed instructions and tutorials can be found in the workflow's sticky notes. Requirements Google account. supadata.ai account (used for video transcription). Anthropic subscription (GPT models are also supported, but I personally recommend using Anthropic Claude Sonnet 4 for text generation). An n8n automation workflow template by Pavlo Hurhu.

By Loren Brabante

What It Does This workflow lets users create Google Calendar events through natural chat messages — no forms, no clicking around, just type like you're talking to a friend. For example, you can say: “Lunch with John tomorrow at 12:30” and it’ll auto-create a calendar event with the correct title, time, and duration. How It Works Trigger: Chat Message Received The flow starts with a chat interface node (When chat message received) that listens for incoming user messages like: “Book dentist next Wed 10am” “Schedule Zoom call with Jane Friday 3–4pm” AI Agent with Scheduling Instructions The message is handed off to a Langchain-powered AI Agent that: Parses the message Resolves relative time (like "next Tuesday") into actual ISO timestamps Generates a title (summary) if not provided by the user Ensures all required fields are correctly filled Handles vague messages by asking a single clarifying question LLM (OpenAI) The agent is powered by gpt-4o-mini (or your preferred OpenAI model). You can customize this or swap it out. Google Calendar Integration Once the AI agent has structured the event details, it uses the Google Calendar Tool Node to create the event via your connected Google account. (Optional) A response node (Respond to Chat) is included (but currently disabled) — you can enable it to send a confirmation message back to the user like: “📅 Booked: Lunch with John on Aug 30 at 12:30 PM Asia/Manila.” Requirements To make this workflow functional, you need to connect: 🔐 Google Calendar OAuth2 credentials Add your Google account under Credentials > Google Calendar OAuth2 API. 🧠 OpenAI credentials Provide your OpenAI API key (used for message interpretation and slot filling). Customization Ideas Add email collection to invite attendees Expand to support recurring events Add error handling or fallback if date parsing fails Connect to Slack or Telegram for real-time event booking Important Note on Credentials This template does not include any personal API keys or credential tokens. You’ll need to connect your own Google and OpenAI credentials after import. An n8n automation workflow template by Loren Brabante.

By Rahul Joshi

Description: Stop manually reviewing resumes—let AI do the heavy lifting with this n8n workflow template! Automatically capture resumes from your Gmail inbox, extract key candidate details with AI, and store structured profiles in Google Sheets—ready for your recruitment pipeline. This automation connects directly to your email inbox, downloads attachments, archives resumes in Google Drive, extracts text from PDFs, and uses AI to identify essential fields like name, email, phone, experience, skills, and education. The parsed candidate data is then cleaned, structured, and saved in Google Sheets for easy access, filtering, and recruiting workflows. What This Template Does: 📧 Monitors Gmail inbox for resumes (attachments or subject line matches) 📂 Automatically uploads resumes to Google Drive for safe storage 📄 Extracts text content from PDF resumes 🧠 Uses AI to parse resumes into structured JSON fields (name, contact, experience, skills, education) 🔍 Cleans & validates AI output for consistency 📊 Stores candidate details in Google Sheets (auto-update & dedupe) 🌟 Hands-free resume management: from inbox to recruitment sheet Built-in Logic Ensures: ✔️ Clean JSON-based AI extraction of candidate data ✔️ Deduplication to avoid repeated entries in Google Sheets ✔️ Permanent storage of resumes in Google Drive for compliance & reference ✔️ Ready-to-use candidate database for recruitment teams Requirements: Gmail account with incoming resumes Google Drive for archiving resumes Google Sheets for structured candidate database Azure OpenAI (or compatible) account for AI-powered parsing n8n instance (self-hosted or cloud) Setup Instructions: Gmail Trigger: Monitor your inbox for emails with resumes or attachments. Get Attachment: Download resume files from incoming emails. Google Drive Upload: Archive resumes in a designated Drive folder. Download File: Retrieve resumes from Drive for processing. Extract Text: Convert PDF resumes to plain text. AI Analysis: Use Azure OpenAI Chat Model to extract candidate details (name, contact, experience, skills, education). Parse & Clean Data: Format and clean the AI output for consistency. Google Sheets Append: Store or update candidate info in your recruitment sheet (deduplication included). Perfect For: HR & recruiters managing high-volume job applications Startups building a candidate database without manual effort Agencies streamlining resume intake & qualification Talent acquisition teams looking for AI-powered efficiency. An n8n automation workflow template by Rahul Joshi.

By Rahul Joshi

Description: Accelerate your sales cycle with this n8n workflow template that automatically generates professional business proposals and saves them as Gmail drafts—ready to send. No more manual writing or formatting—let AI create polished proposals tailored to each client. This automation pulls client and deal data from Google Sheets, checks if the lead has reached the Proposal stage, and uses AI to draft structured proposals with clear sections like scope, deliverables, pricing, and timelines. The content is automatically formatted into professional HTML, and drafts are saved in Gmail for review and quick sending. What This Template Does: 📊 Retrieves client & lead data from Google Sheets ⚡ Filters deals at the Proposal stage only 🧠 Uses AI to generate client-ready business proposals (subject, scope, deliverables, pricing, etc.) 📝 Cleans and formats AI output into professional HTML proposals 📧 Saves proposals as Gmail drafts for easy review & sending 🌟 100% automated: from deal data to polished draft Built-in Logic Ensures: ✔️ AI proposals always include required sections (scope, deliverables, pricing, timeline, conclusion) ✔️ No extra details are invented—only uses provided client data ✔️ Proposals are styled and formatted for professional email delivery ✔️ Gmail drafts preserve subject + HTML body, ready to send instantly Requirements: Google Sheets with client/deal data (name, email, scope, pricing, stage) Gmail account for draft creation & sending Azure OpenAI (or compatible) account for AI-powered proposal generation n8n instance (self-hosted or cloud) Perfect For: Sales teams preparing client proposals at scale Agencies looking to standardize proposal structure & speed up delivery Startups automating proposal creation from CRM/Sheets Business development teams needing ready-to-send drafts without manual effort. An n8n automation workflow template by Rahul Joshi.

By Rahul Joshi

Description: Turn raw sales deal outcomes into actionable insights with this smart n8n workflow template! Automatically pull deal data from Google Sheets, analyze won/lost reasons with AI, generate structured insights, and deliver polished weekly reports—no manual effort needed. This automation connects to your sales feedback sheet, processes deal outcomes with an AI model, classifies win/loss reasons, summarizes key patterns, and creates professional HTML email digests. The enriched insights are stored in Google Sheets and shared via automated email reports—giving sales, product, and leadership teams a clear view of what drives success or loss. What This Template Does: 📊 Captures sales deal outcomes from Google Sheets 🧠 Uses AI to analyze win/loss reasons and extract themes 📂 Categorizes top won & lost patterns for each deal 📝 Summarizes deal insights into structured JSON 📈 Stores enriched insights in a dedicated Google Sheet 📧 Generates and sends a polished HTML weekly digest email 🌟 100% automated: from data collection to insights reporting Built-in Logic Ensures: ✔️ Clean JSON-based AI output (won reasons, lost reasons, patterns) ✔️ Original deal details remain tied to AI insights ✔️ Weekly digest emails include structured summaries & recommendations Requirements: Google Sheets with deal outcome data (won/lost + reasons) Google Sheets account for storing enriched insights Azure OpenAI (or compatible) account for AI analysis n8n instance (self-hosted or cloud) Setup Instructions: Google Sheets Node: Connect to your sales feedback sheet and fetch all deal data. Clean Data: Use a Code or Set node to remove extra fields and format data. Loop Over Deals: Add a Loop Over Items node for individual analysis. AI Analysis: Use Azure OpenAI Chat Model to extract win/loss reasons and patterns. Parse Results: Add a Parse AI Response node to structure insights. Store Insights: Save enriched results back to Google Sheets. Generate Report: Fetch processed data and use AI to create an HTML email summary. Send Email: Deliver the report using an Email node. Perfect For: Sales teams analyzing why deals are won or lost Product managers learning from customer objections & success drivers Leadership teams tracking patterns in deal performance Analysts turning unstructured feedback into scalable insights. An n8n automation workflow template by Rahul Joshi.

By Rahul Joshi

Description Give your sales team a competitive edge with this Lead Profile Enrichment automation! This workflow automatically enriches lead data by fetching company details, logos, and brand colors, then syncs everything into Notion, ClickUp, and Google Sheets—ensuring your reps walk into every call fully prepared. With domain lookups, Clearbit API integration, and seamless updates across platforms, you’ll always have a complete 360° profile of every lead—without the manual research. What This Template Does (Step-by-Step) 📋 Pulls lead details from Google Sheets 🕒 Triggers enrichment when a meeting is booked or a rep is assigned 🔗 Extracts company domain from the lead’s email 🏢 Fetches company logos & metadata via Clearbit APIs 🎨 Assigns brand colors & industries for visual consistency 📝 Creates enriched profiles in Notion & ClickUp with full lead context 📊 Appends enriched records to Google Sheets for logging & history Prerequisites Google Sheets with lead data (Name, Email, Company, Status) Clearbit Logo & Company Enrichment API access Notion API credentials ClickUp API credentials n8n instance (self-hosted or cloud) Step-by-Step Setup Prepare your Google Sheet with columns: Name, Email, Company, Status, Domain. Set a trigger for enrichment (meeting booked OR >24 hrs since reply). Extract company domain from the lead’s email. Connect to Clearbit APIs to fetch: Logo Industry Brand colors Company metadata Format the enriched data and create a new profile entry in Notion. Create/update a ClickUp task with enriched lead details. Append enriched data to Google Sheets for tracking & reporting. Customization Ideas Extend enrichment with LinkedIn or Crunchbase APIs. Add Slack/Telegram notifications when enrichment completes. Auto-assign leads to reps based on industry or geography. Sync with CRM platforms (HubSpot, Salesforce, Zoho). Key Benefits ✅ Saves time on manual research ✅ Provides sales reps with complete lead profiles instantly ✅ Ensures consistent logos, colors, and metadata ✅ Keeps data synchronized across Notion, ClickUp, and Sheets Perfect For Sales Teams preparing for discovery calls SDRs handling lead qualification Account Managers wanting full company context Businesses that value data-driven sales preparation. An n8n automation workflow template by Rahul Joshi.

By Atik

Simplify expense tracking with AI-powered automation that extracts receipt data and organizes it instantly. What this workflow does Watches Google Drive for new receipt uploads (images/PDFs) Automatically downloads and prepares files for processing Parses key details using the trusted VLM Run node (merchant, customer, amount, currency, date) Stores structured records in Airtable for real-time tracking Setup Prerequisites: Google Drive & Airtable accounts, VLM Run API credentials, n8n instance. Install the verified VLM Run node by searching for VLM Run in the node list, then click Install. Once installed, you can start using it in your workflows. Quick Setup: Configure Google Drive OAuth2 and create a receipt upload folder Add VLM Run API credentials Create an Airtable base with fields: Customer, Merchant, Amount, Currency, Date Update folder/base IDs in workflow nodes Test and activate How to customize this workflow to your needs Extend functionality by: Adding categories, budgets, or approval steps Syncing with accounting tools (QuickBooks, Xero) Sending Slack or email alerts for processed receipts Enabling error handling and duplicate checks This workflow eliminates manual data entry and creates a seamless, automated system that saves time and improves accuracy. An n8n automation workflow template by Atik.

By Avkash Kakdiya

How it works This workflow automatically generates personalized follow-up messages for leads or customers after key interactions (e.g., demos, sales calls). It enriches contact details from HubSpot (or optionally Monday.com), uses AI to draft a professional follow-up email, and distributes it across multiple communication channels (Slack, Telegram, Teams) as reminders for the sales team. Step-by-step 1. Trigger & Input Schedule Trigger – Runs automatically at a defined interval (e.g., daily). Set Sample Data – Captures the contact’s name, email, and context from the last interaction (e.g., “had a product demo yesterday and showed strong interest”). 2. Contact Enrichment HubSpot Contact Lookup – Searches HubSpot CRM by email to confirm or enrich contact details. Monday.com Contact Fetch (Optional) – Can pull additional CRM details if enabled. 3. AI Message Generation AI Language Model (OpenAI) – Provides the underlying engine for message creation. Generate Follow-Up Message – Drafts a short, professional, and friendly follow-up email: References previous interaction context. Suggests clear next steps (call, resources, etc.). Ends with a standardized signature block for consistency. 4. Multi-Channel Communication Slack Reminder – Posts the generated message as a reminder in the sales team’s Slack channel. Telegram Reminder – Sends the follow-up draft to a Telegram chat. Teams Reminder – Shares the same message in a Microsoft Teams channel. Benefits Personalized Outreach at Scale – AI ensures each follow-up feels tailored and professional. Context-Aware Messaging – Pulls in CRM details and past interactions for relevance. Cross-Platform Delivery – Distributes reminders via Slack, Teams, and Telegram so no follow-up is missed. Time-Saving for Sales Teams – Eliminates manual drafting of repetitive follow-up emails. Consistent Branding – Ensures every message includes a unified signature block. An n8n automation workflow template by Avkash Kakdiya.

By Romain

🧾 Automated Invoice Processing - n8n Workflow 📖 Workflow Description This n8n workflow automates the complete processing of PDF invoices with AI-powered data extraction. The workflow monitors a Google Drive folder, extracts important invoice data, and automatically organizes files in a structured filing system. 🎯 Features 🔍 Automatic monitoring** of a Google Drive folder for new PDF files 🤖 AI-powered data extraction** from invoices (customer, amount, date, etc.) 📁 Intelligent file sorting** by year and month 📝 Automatic renaming** following a consistent schema 📊 Central documentation** in Google Sheets 🔧 Required Integrations Required Accounts: Google Drive (with folder permissions) Google Sheets (with write permissions) Google Gemini API (for AI data extraction) Used n8n Nodes: Google Drive Trigger Google Drive (File Operations) Google Sheets Extract from File (PDF) Information Extractor (LangChain) Google Gemini Chat Model Split in Batches 📋 Workflow Steps in Detail 1. Monitoring & Triggering Google Drive Trigger** monitors a defined input folder Automatically starts when new PDF files are detected Split in Batches** enables batch processing of multiple files 2. File Processing GetFile** downloads PDF files from Google Drive ExtractFromPDF** converts PDF content to text Supports scanned documents as well 3. AI Data Extraction The Information Extractor node with Google Gemini extracts: Company name/sender Customer name and customer number Invoice number and date Net and gross amount Value-added tax Article description Month and year (for sorting) 4. Automatic Filing GetYearFolder** searches/creates year folders GetMonthFolder** searches/creates month folders MoveFile** moves invoice to correct folder UpdateFileName** renames file (schema: "Customer Month Year") 5. Documentation AddToOverview** enters all data into Google Sheets table Enables central overview and analysis ⚙️ Setup Instructions Step 1: Prepare Google Drive Create the following folder structure in Google Drive: 📁 [Input Folder] (e.g., "Invoices-Inbox") 📁 [Main Folder] (e.g., "Accounting") └── 📁 2024 ├── 📁 January ├── 📁 February ├── 📁 March └── ... (all months) └── 📁 2025 └── ... (all months) Step 2: Create Google Sheets Table Create a spreadsheet with the following columns: Customer Number Customer [Company Name] Location Invoice Date Invoice Number VAT Net Amount Month Year Step 3: Configure Workflow Configure Google Drive Trigger: Select your input folder as "Folder to Watch" Set "Event" to "fileCreated" Activate the trigger Search files and folders: Select the same input folder as filter Customize Information Extractor: Adapt attribute names to your needs Change company name in description Adjust system prompt if needed GetYearFolder & GetMonthFolder: Set the correct folder ID for your main folder Check query string for year/month search AddToOverview: Select your Google Sheets table Map columns according to your table 🔧 Customization Options Extend Data Extraction: Add more attributes in the Information Extractor node: { "name": "Payment Terms", "description": "Days until payment due", "required": false } Customize File Naming: Change the schema in the UpdateFileName node: "{{ $('Information Extractor').item.json.output.InvoiceNumber }} - {{ $('Information Extractor').item.json.output.Customer }}" Change Monitoring Interval: In Google Drive Trigger under "Poll Times" select different intervals. 🚨 Important Notes ⚠️ Permissions: Google Drive: Full access to configured folders Google Sheets: Write permission for target table Google Gemini: Valid API key required 📝 Data Format: Works with German number formats (comma as decimal separator) Date format: YYYY-MM-DD Supports various PDF formats 🔄 Error Handling: Workflow fails if folders are missing Incomplete PDFs may lead to incomplete extractions Check logs for troubleshooting 📊 Performance & Limitations Processing time:** 30-60 seconds per invoice Supported formats:** PDF (text and OCR) Batch processing:** Yes, multiple files simultaneously AI accuracy:** ~95% for standardized invoices 🧪 Testing Run Test: Upload a test PDF to the input folder Monitor workflow execution in n8n Check results in Google Sheets Verify correct file movement and renaming Error Diagnosis: For errors: check n8n logs Consider Google API quotas Validate folder permissions 📄 License & Support This workflow can be used and customized freely. For configuration questions or issues, check the n8n community or Google API documentation. Tip: Start with a few test invoices before using the workflow in production!. An n8n automation workflow template by Romain.

By Alexandra Spalato

Scrape Google Maps leads and find emails with Apify and Anymailfinder Short Description This workflow automates lead generation by scraping business data from Google Maps using Apify, enriching it with verified email addresses via Anymailfinder, and storing the results in a NocoDB database. It's designed to prevent duplicates by checking against existing records before saving new leads. Key Features Automated Scraping**: Kicks off a Google Maps search based on your query, city, and country. Email Enrichment**: For businesses with a website, it automatically finds professional email addresses. Data Cleaning**: Cleans website URLs to extract the root domain, ignoring social media links. Duplicate Prevention**: Checks against existing entries in NocoDB using the Google placeId to avoid adding the same lead twice. Structured Storage**: Saves enriched lead data into a structured NocoDB database. Batch Processing**: Efficiently handles and loops through all scraped results. Who This Workflow Is For Sales Teams** looking for a source of local business leads. Marketing Agencies** building outreach campaigns for local clients. Business Developers** prospecting for new partnerships. Freelancers** seeking clients in specific geographical areas. How It Works Trigger: The workflow starts when you submit the initial form with a business type (e.g., "plumber"), a city, a country code, and the number of results you want. Scrape Google Maps: It sends the query to Apify to scrape Google Maps for matching businesses. Process Leads: The workflow loops through each result one by one. Clean Data: It extracts the main website domain from the URL provided by Google Maps. Check for Duplicates: It queries your NocoDB database to see if the business (placeId) has already been saved. If so, it skips to the next lead. Find Emails: If a valid website domain exists, it uses Anymailfinder to find associated email addresses. Store Lead: The final data, including the business name, address, phone, website, and any found emails, is saved as a new row in your NocoDB table. Setup Requirements Required Credentials Apify API Key**: To use the Google Maps scraping actor. Anymailfinder API Key**: For email lookup. NocoDB API Token**: To connect to your database for storing and checking leads. Database Structure You need to create a table in your NocoDB instance with the following columns. The names should match exactly. Table: leads (or your preferred name) title (SingleLineText) website (Url) phone (PhoneNumber) email (Email) email_validation (SingleLineText) address (LongText) neighborhood (SingleLineText) rating (Number) categories (LongText) city (SingleLineText) country (SingleLineText) postal code (SingleLineText) domain (Url) placeId (SingleLineText) - Important for duplicate checking date (Date) Customization Options Change Trigger**: Replace the manual Form Trigger with a Schedule Trigger to run searches automatically or an HTTP Request node to start it from another application. Modify Scraper Parameters**: In the "Scrape Google Maps" node, you can adjust the Apify actor's JSON input to change language, include reviews, or customize other advanced settings. Use a Different Database**: Replace the NocoDB nodes with nodes for Google Sheets, Baserow, Airtable, or any SQL database to store your leads. Installation Instructions Import the workflow into your n8n instance. Create the required table structure in your NocoDB instance as detailed above. Configure the credentials for Apify, Anymailfinder, and NocoDB in the respective nodes. In the two NocoDB nodes ("Get all the recorded placeIds" and "Create a row"), select your project and table from the dropdown menus. Activate the workflow. You can now run it by filling out the form in the n8n UI. An n8n automation workflow template by Alexandra Spalato.

By JKingma

🛍️ Automated Product Description Generation for Adobe Commerce (Magento 2) Description This n8n template demonstrates how to automatically generate product descriptions for items in Adobe Commerce (Magento 2) that are missing one. The workflow retrieves product data, converts raw attribute values (like numeric IDs) into human-readable labels, and passes the enriched product data to an LLM (Azure OpenAI by default). The LLM generates a compelling description, which is then saved back to Magento using the API. This ensures all products have professional descriptions without manual writing effort. Use cases include: Auto-generating missing descriptions for catalog completeness. Creating consistent descriptions across large product datasets. Reducing manual workload for content managers. Tailoring descriptions for SEO and customer readability. Good to know All attribute options are resolved to human-readable labels before being sent to the LLM. The flow uses Azure OpenAI, but you can replace it with OpenAI, Anthropic, Gemini, or other LLM providers. The LLM prompt can be customised to adjust tone, length, SEO-focus, or specific brand style. Works out-of-the-box with Adobe Commerce (Magento 2) APIs, but can be adapted for other ecommerce systems. How it works Get Product from Magento Retrieves a product that has no description. Collects all product attributes. Generate Description with LLM Resolves attribute option IDs into human-readable values (e.g. color_id = 23 → "Red"). Passes the readable product attributes to an Azure OpenAI model. The LLM creates a clear, engaging product description. The prompt can be customised (e.g. SEO-optimized, short catalog text, or marketing style). Save Description in Magento Updates the product via the Magento API with the generated description. Ensures product data is enriched and visible in the webshop immediately. How to use Configure your Magento 2 API credentials in n8n. Replace the Azure OpenAI node with another provider if needed. Adjust the prompt to match your brand’s tone of voice. Run the workflow to automatically process products missing descriptions. Requirements ✅ n8n instance (self-hosted or cloud) ✅ Adobe Commerce (Magento 2) instance with API access ✅ Azure OpenAI (or other LLM provider) credentials (Optional) Prompt customisations for SEO or brand voice Customising this workflow This workflow can be adapted for: Other attributes**: Include or exclude attributes (e.g. only color & size for apparel). Different LLMs**: Swap Azure OpenAI for OpenAI, Anthropic, Gemini, or any supported n8n AI node. Prompt tuning**: Adjust instructions to generate shorter, longer, or SEO-rich descriptions. Selective updates**: Target only specific categories (e.g. electronics, fashion). Multi-language support**: Generate product descriptions in multiple languages for international shops. An n8n automation workflow template by JKingma.

By Olivier

This template qualifies and segments B2B prospects in ProspectPro using live web data and AI. It retrieves website content and search snippets, processes them with an LLM, and updates the prospect record in ProspectPro with qualification labels and tags. The workflow ensures each prospect is processed once and can be reused as a sub-flow or direct trigger. ✨ Features Automatically qualify B2B companies based on website and search content Flexible business logic: qualify and segment prospects by your own criteria Updates ProspectPro records with labels and tags Live data retrieval via Bedrijfsdata.nl RAG API nodes Easy customization through flexible AI setup Extendable and modular: use as a trigger workflow or callable sub-flow ⚙ Requirements n8n instance or cloud workspace Install the Bedrijfsdata.nl Verified Community Node Bedrijfsdata.nl developer account (14-day free trial, 500 credits) Install the ProspectPro Verified Community Node ProspectPro account & API credentials (14-day free trial) OpenAI API credentials (or another LLM) 🔧 Setup Instructions Import the template and set your credentials (Bedrijfsdata.nl, ProspectPro, OpenAI). Connect to a trigger (e.g., ProspectPro "New website visitor") or call as a sub-workflow. Adjust qualification logic in the Qualify & Tag Prospect node to match your ICP. Optional: extend tags, integrate with Slack/CRM, or add error logging. 🔐 Security Notes Prevents re-processing of the same prospect using tags Error branches included for invalid input or API failures LLM output validated via a structured parser 🧪 Testing Run with a ProspectPro ID of a company with a known domain Check execution history and ProspectPro for enrichment results Verify updated tags and qualification label in ProspectPro 📌 About Bedrijfsdata.nl Bedrijfsdata.nl operates the most comprehensive company database in the Netherlands. With real-time data on 3.7M+ businesses and AI-ready APIs, they help Dutch SMEs enrich CRM, workflows, and marketing automation. Website: https://www.bedrijfsdata.nl Developer Platform: https://developers.bedrijfsdata.nl API docs: docs.bedrijfsdata.nl Support: https://www.bedrijfsdata.nl/klantenservice Support hours: Monday–Friday, 09:00–17:00 CET 📌 About ProspectPro ProspectPro is a B2B Prospecting Platform for Dutch B2B SMEs. It helps sales teams identify prospects, identify website visitors and more. Website: https://www.prospectpro.nl Platform: https://mijn.prospectpro.nl API docs: https://www.docs.bedrijfsdata.nl Support: https://www.prospectpro.nl/klantenservice Support hours: Monday–Friday, 09:00–17:00 CET. An n8n automation workflow template by Olivier.

By Olivier

This template syncs prospects from ProspectPro into HubSpot. It checks if a company already exists in HubSpot (by ProspectPro ID or domain), then updates the record or creates a new one. Sync results are logged back in ProspectPro with tags to prevent duplicates and mark errors, ensuring reliable and repeatable integrations. ✨ Features Automatically sync ProspectPro prospects to HubSpot companies Smart search logic: match by ProspectPro ID first, then by domain Creates new HubSpot companies when no match is found Updates existing HubSpot companies with latest ProspectPro data Logs sync results back into ProspectPro with tags (HubspotSynced, HubspotSyncFailed) Extendable and modular: use as a trigger workflow or callable sub-flow ⚙ Requirements n8n instance or cloud workspace Install the ProspectPro Verified Community Node ProspectPro account & API credentials (14-day free trial) HubSpot account with OAuth2 app and API credentials 🔧 Setup Instructions Import the template and set your credentials (ProspectPro, HubSpot). Connect to a trigger (e.g., ProspectPro "New website visitor") or call as a sub-workflow. Add a propery to Hubspot for the ProspectPro ID if you don't already have one Adjust sync logic in the "Continue?"-node and HubSpot fields to match your setup. Optional: extend error handling, add Slack/CRM notifications, or sync back HubSpot data into ProspectPro. 🔐 Security Notes Prevents re-processing of failed syncs using the HubspotSyncFailed tag Error branches included for failed updates/creates Manual resolution required if sync errors persist 🧪 Testing Run with a ProspectPro ID of a company with a known domain Check HubSpot for creation or update of the company record Verify updated tags (HubspotSynced / HubspotSyncFailed) in ProspectPro 📌 About ProspectPro ProspectPro is a B2B Prospecting Platform for Dutch SMEs. It helps sales teams identify prospects, track website visitors, and streamline sales without a full CRM. Website: https://www.prospectpro.nl Platform: https://mijn.prospectpro.nl API docs: https://www.docs.bedrijfsdata.nl Support: https://www.prospectpro.nl/klantenservice Support hours: Monday–Friday, 09:00–17:00 CET 📌 About HubSpot HubSpot is a leading CRM platform offering marketing, sales, and customer service tools. It helps companies manage contacts, automate workflows, and grow their customer base. Website: https://www.hubspot.com Developer Docs: https://developers.hubspot.com. An n8n automation workflow template by Olivier.

By Davide Boizza

This is an exaple of advanced automated data extraction and enrichment pipeline with ScrapeGraphAI. Its primary purpose is to systematically scrape the n8n community workflows website, extract detailed information about recently added workflows, process that data using multiple AI models, and store the structured results in a Google Sheets spreadsheet. This workflow demonstrates a sophisticated use of n8n to move beyond simple API calls and into the realm of intelligent, AI-driven web scraping and data processing, turning unstructured website content into valuable, structured business intelligence. Key Advantages ✅ Full Automation: Once triggered (manually or on a schedule via the Schedule Trigger node), the entire process runs hands-free, from data collection to spreadsheet population. ✅ Powerful AI-Augmented Scraping: It doesn't just scrape raw HTML. It uses multiple AI agents (Google Gemini, OpenAI) to: Understand page structure to find the right data on the main list. Clean and purify content from individual pages, removing and irrelevant information. Perform precise information extraction to parse unstructured text into structured JSON data based on a defined schema (author, price, etc.). Generate intelligent summaries, adding significant value by explaining the workflow's purpose in Italian. ✅ Robust and Structured Data Output: The use of the Structured Output Parser and Information Extractor nodes ensures the data is clean, consistent, and ready for analysis. It outputs perfectly formatted JSON that maps directly to spreadsheet columns. ✅ Scalability via Batching: The Split In Batches and Loop Over Items nodes allow the workflow to process a dynamically sized list of workflows. Whether there are 5 or 50 new workflows, it will process each one sequentially without failing. ✅ Effective Data Integration: It seamlessly integrates with Google Sheets, acting as a simple and powerful database. This makes the collected data immediately accessible, shareable, and available for visualization in tools like Looker Studio. ✅ Resilience to Website Changes: By using AI models trained to understand content and context (like "find the 'Recently Added' section" or "find the author's name"), the workflow is more resilient to minor cosmetic changes on the target website compared to traditional CSS/XPath selectors. How It Works The workflow operates in two main phases: Phase 1: Scraping the Main List Trigger: The workflow can be started manually ("Execute Workflow") or automatically on a schedule. Scraping: The "Scrape main page" node (using ScrapeGraphAI) fetches and converts the https://n8n.io/workflows/ page into clean Markdown format. Data Extraction: An LLM chain ("Extract 'Recently added'") analyzes the Markdown. It is specifically instructed to identify all workflow titles and URLs within the "Recently Added" section and output them as a structured JSON array named workflows. Data Preparation: The resulting array is set as a variable and then split out into individual items, preparing them for processing one-by-one. Phase 2: Processing Individual Workflows Loop: The "Loop Over Items" node iterates through each workflow URL obtained from Phase 1. Scrape & Clean Detail Page: For each URL, the "Scrape single Workflow" node fetches the detail page. Another LLM chain ("Main content") cleans the resulting Markdown, removing superfluous content and focusing only on the core article text. Information Extraction: The cleaned Markdown is passed to an "Information Extractor" node. This uses a language model to locate and structure specific data points (title, URL, ID, author, categories, price) into a defined JSON schema. Summarization: The cleaned Markdown is also sent to a Google Gemini node ("Summarization content"), which generates a concise Italian summary of the workflow's purpose and tools used. Data Consolidation & Export: The extracted information and the generated summary are merged into a single data object. Finally, the "Add row" node maps all this data to the appropriate columns and appends it as a new row in a designated Google Sheet. Set Up Steps To run this workflow, you need to configure the following credentials in your n8n instance: ScrapeGraphAI Account: The "Scrape main page" and "Scrape single Workflow" nodes require valid ScrapeGraphAI API credentials named ScrapegraphAI account. Install the related Community node. Google Gemini Account: Multiple nodes ("Google Gemini Chat Model", "Summarization content", etc.) require API credentials for Google Gemini named Google Gemini(PaLM) (Eure). OpenAI Account: The "OpenAI Chat Model1" node requires API credentials for OpenAI named OpenAi account (Eure). Google Sheets Account: The "Add row" node requires OAuth2 credentials for Google Sheets named Google Sheets account. You must also ensure the node is configured with the correct Google Sheet ID and that the sheet has a worksheet named Foglio1 (or update the node to match your sheet's name). Need help customizing? Contact me for consulting and support or add me on Linkedin. An n8n automation workflow template by Davide Boizza.

By Brandon True

Overview Send an AI a few details about your "Dream Customer" in normal english, then have it search the web and give you a "Dream 100" - 100 ideal prospects to connect with in your industry. Great for stress-testing a product idea or giving you a start for networking in an industry. How it works Send the AI agent information about your business + ideal customer. It will ask you to clarify any additional info. The agent will use an LLM to turn your criteria into specific prompts for an internet search Perplexity will use those prompts to identify ideal customers An LLM will format those Perplexity results, then they'll be added to a Google sheet. Set up steps Copy the provided google sheets template into your Google Drive Connect your Google Drive/Sheets to the workflow Connect OpenRouter and Perplexity to the workflow (Just paste in your API key!) If desired, connect the Slack trigger/response nodes to control the agent from Slack. An n8n automation workflow template by Brandon True.

By Simeon Penev

Who’s it for Growth, marketing, sales, and founder teams that want a decision-ready Ideal Customer Profile (ICP)—grounded in their own site content. How it works / What it does On form submission* collects *Website URL* and *Business Name** and redirects to Google Drive Folder after the final node. Crawl and Scrape the Website Content* - crawls and scrape *20 pages** from the website. ICP Creator* builds a *Markdown ICP** with: A) Executive Summary B) One-Pager ICP C) Tiering & Lead Scoring D) Demand Gen & ABM Plays E) Evidence Log F) Section Confidence Facts vs. Inferences, confidence scores and tables. Markdown to Google Doc* converts Markdown to Google Docs batchUpdate requests. Then this is used in *Update a document** for updating the empty doc. Create a document* + *Update a document* generate *“ICP for <Business Name>”** in your Drive folder and apply formatting. How to set up 1) Add credentials: Firecrawl (Authorization header), OpenAI (Chat), Google Docs OAuth2. 2) Replace placeholders: {{API_KEY}}, {{google_drive_folder_id}}, {{google_drive_folder_url}}. 3) Publish and open the Form URL to test. Requirements Firecrawl API key • OpenAI API key • Google account with access to the target Drive folder. Resources Google OAuth2 Credentials Setup - https://docs.n8n.io/integrations/builtin/credentials/google/oauth-generic/ OpenAI API key - https://docs.n8n.io/integrations/builtin/credentials/openai/ Firecrawl API key - https://take.ms/lGcUp. An n8n automation workflow template by Simeon Penev.

By Mauricio Perera

This n8n workflow converts invoices in PDF format into a structured, ready-to-use JSON, using AI and XML transformation — without writing any code. 🚀 How it works Upload form → The user uploads a PDF file. Text extraction → The PDF content is extracted as plain text. XML schema definition → A standard invoice structure is defined with fields such as: Invoice number Customer and issuer details Items with description, quantity, and price Totals and taxes Bank account details AI (Gemini) → The model rewrites the PDF text into a valid XML following the predefined schema. XML cleanup → Removes extra tags, line breaks, and unnecessary formatting. JSON conversion → The XML is transformed into a clean, structured JSON object, ready for integrations, APIs, or storage. ✨ Benefits Transforms unstructured PDFs into normalized JSON data. No coding required, only n8n nodes. Scalable to different invoice formats with minimal adjustments. Leverages AI to interpret complex textual content. 🛠️ Use cases Automating invoice data capture. Integration with ERPs, CRMs, or databases. Generating financial reports from PDFs. An n8n automation workflow template by Mauricio Perera.

By Lenouar

Synchronize Excel or Google Sheets with Postgres (bi-directional) Who’s it for This workflow is perfect for companies that have always managed their operations in Excel or Google Sheets and want to gradually transition to using a database or custom software. It ensures business continuity while modernizing data management. How it works / What it does Trigger options → Run the sync manually, on schedule, or as part of another workflow. Get data from Excel → Reads rows from an Excel or Google Sheet table. Sanitize data → Cleans up formats (e.g., converting Excel serial dates into proper date strings). Upsert into Postgres → Inserts or updates rows in the database, ensuring no duplicates. For auto-mapping to work, the column names in Excel/Sheets and the DB must match exactly. If you want different names, you can manually map columns in the Postgres node. (Optional) → Can be extended to push DB updates back to Excel, creating a true two-way sync. This way, your team can continue working in Excel/Sheets while data is safely persisted in a database—ideal for scaling into dashboards, SaaS, or ERP systems later. How to set up Import the workflow JSON into your n8n instance. Connect your credentials: Microsoft Excel / Google Sheets OAuth2 Postgres database Point the Excel node to the right workbook, worksheet, and table. Make sure column names match between the Excel sheet and DB table (or map manually if they differ). Run manually or configure the schedule trigger for automated syncs. Requirements n8n self-hosted or cloud account. Either Microsoft Excel Online or Google Sheets access. Postgres database (or replace with MySQL, MariaDB, or any supported DB). How to customize the workflow Replace Excel with Google Sheets by swapping the node. Replace Postgres with any preferred database node. Add validation steps (e.g., check for missing emails, duplicate IDs). Extend with reporting workflows (e.g., sync DB data to BI dashboards). Use this as a stepping stone to migrate from spreadsheets into software-driven processes. An n8n automation workflow template by Lenouar.

By Allan Vaccarizi

📺 Full walkthrough video: https://youtu.be/QHvfykuSbF8 ⚠️ Self-hosted only — This template uses a community node (Firecrawl) and cannot run on n8n Cloud. Who it's for This workflow is for community managers, SEO professionals, or team leads who want to deliver a curated, AI-written news digest to a Discord channel automatically — without manually browsing news sources every week. How it works A schedule trigger fires every Monday at 9am and fetches a list of watch topics from a NocoDB data table. For each topic, the workflow queries Google News via SerpAPI and extracts the top 3 article URLs. Each article is scraped using Firecrawl, and the raw markdown is cleaned before being passed to Claude Sonnet. Claude writes a structured French-language digest entry per topic, with media name, date, URL, and a 2–3 sentence summary. All topic digests are aggregated and split into Discord-safe chunks (under 2000 characters). An intro message is sent to Discord first, then each chunk is sent in a loop, followed by a closing conclusion message. How to set up [ ] Configure the Schedule Trigger with your desired run frequency [ ] Connect NocoDB credentials and point the table node to your watch topics table [ ] Add your SerpAPI API key to the Search Google News node [ ] Add your Firecrawl API key to the Scrape Article Content node [ ] Add your Anthropic credentials to the Claude Sonnet sub-node [ ] Connect your Discord bot and set the correct server and channel IDs Requirements NocoDB (or compatible data table) account SerpAPI account Firecrawl account Anthropic API key Discord bot with message permissions How to customize Swap NocoDB for Airtable or Google Sheets to manage your watch topics list Edit the AI prompt in the "Draft Watch Summary with AI" node to change the language, tone, or output structure of the digest Adjust the DISCORD_CHAR_LIMIT constant in the "Split Text for Discord" code node to handle different message size constraints. An n8n automation workflow template by Allan Vaccarizi.

By Lenouar

Live Demo Booking Form with Outlook Calendar and Zoom link Who’s it for This workflow is designed for SaaS companies, consultants, or sales teams that regularly run live demos. It helps automate demo scheduling, ensuring clients can only book from available time slots while instantly generating Zoom links and calendar invitations. How it works / What it does Client fills demo request form → Collects company, contact details, and a preferred date. Check Outlook calendar availability → Searches for pre-created “Online Meeting Slot” events. Time slot selection → If the date has slots, the client chooses from up to 3 nearest available times. If not, they’re asked to pick another date. Create Zoom meeting → Once a date & time are confirmed, a Zoom link is automatically generated. Update Outlook calendar → The chosen slot is updated with the client’s details and Zoom link, marked as “Booked Live Demo” so it can’t be double-booked. Send confirmation → The client receives a styled confirmation screen, and both parties get the calendar invite. How to set up Import the workflow JSON into your n8n instance. Configure the following credentials: Microsoft Outlook OAuth2 API (for calendar access). Zoom OAuth2 API (for automatic meeting creation). Pre-create “Online Meeting Slot” events in your Outlook calendar to define available demo times. Publish the form via n8n’s webhook URL (embed it in your website or share the link). Test by submitting a request to ensure slots update correctly and Zoom links are created. Requirements n8n self-hosted or cloud account. Microsoft Outlook account with calendar access. Zoom account with OAuth2 credentials. Pre-created calendar slots named “Online Meeting Slot”. How to customize the workflow Form fields**: Adjust the client details form to capture additional data (e.g., industry, product interest). Email/notification**: Add an Email or Slack node to notify your sales team of new demo bookings. Custom branding**: Update the CSS in the form nodes to match your company’s style. Capacity rules**: Modify the IF nodes to limit the number of bookings per day or adjust the slot-checking logic. An n8n automation workflow template by Lenouar.

By Miftah Rahmat

Automate Water Bill Calculations with Telegram, Gemini AI, and Google Sheets This workflow automates the calculation of monthly water bills. Residents can send a photo of their water meter along with their name via Telegram. The workflow uses Gemini AI to extract the meter reading, calculates the usage difference compared to the previous month, and updates a Google Sheet with the billing details. Finally, the workflow sends a summary back via Telegram. Don’t hesitate to reach out if you have any questions or run into issues! 🙌 Requirements A Telegram bot token (created via BotFather). A Google account with access to Google Sheets. A Gemini API key (). A pre-created Google Sheet with the required columns. Google Sheet Setup Create a new Google Sheet with the following columns: Nama, Volume Sebelumnya, Volume Saat Ini, Harga/m³, Jumlah Bayar, Beban, Total Bayar, Tanggal Input Workflow Setup Instructions Connect Google Sheets Add your Google Sheets credentials in n8n. Link the workflow to your sheet with the structure above. Set Up Telegram Bot Create a Telegram bot via BotFather. Copy your bot token into the Telegram Trigger node. Configure Gemini AI Obtain a Gemini API key from Google AI Studio. Add it to your n8n credentials. The workflow will parse the meter reading from the uploaded image. Example Calculation Previous Volume: 535 m³ Current Volume: 545 m³ Usage: 10 m³ Price per m³: Rp3.000 Fixed cost: Rp3.000 Total Bill: Rp33.000 How It Works User sends a photo of the water meter with caption (name). Telegram Trigger receives the message. Gemini AI reads the meter number from the photo. Workflow fetches previous volume from Google Sheets. Usage and total bill are calculated. Data is stored back into Google Sheets. Bot replies in Telegram with detailed bill info. Customization Change Harga/m³ in the sheet to match your community’s water price. Update Beban if your community uses a different fixed fee. Edit the Telegram reply message node to adjust wording. With this workflow, you can streamline water billing for residents, ensure accuracy, and save time on manual calculations. An n8n automation workflow template by Miftah Rahmat.

By Lenouar

WhatsApp customer service bot (with voice note transcription) handling FAQ, service enquiries and schedule appointments Who’s it for This template is designed for businesses that provide customer support and appointment-based services over WhatsApp. It’s ideal for service providers (e.g., clinics, salons, repair shops, consultants) that want to automate FAQs, share service information, handle voice note inquiries, and schedule appointments without manual effort. How it works / What it does This workflow creates a WhatsApp customer service assistant that: Transcribes voice notes** sent by customers into text for further processing. Answers customer FAQs by looking up a Google Sheet knowledge base. Provides service information (name, description, price) from a Google Sheet. Schedules appointments by: Asking the customer which service they want. Collecting their preferred day and time. Checking Google Calendar for available slots. Offering 3 options and letting the customer choose. Collecting name, email, and phone number. Creating the confirmed appointment in Google Calendar. Sends all customer-facing messages via a WhatsApp integration node. How to set up Connect your tools Link your Google Sheets for FAQs and Services. Connect your Google Calendar account. Configure your WhatsApp integration. Connect a transcription service (e.g., Whisper, Google Speech-to-Text, or another transcription API). Prepare your data FAQs Google Sheet → must contain columns: id | question | answer Services Google Sheet → must contain columns: id | service_name | service_description | price Adjust the flow Update the service names and questions to match your business. Set the correct time zone in the Google Calendar node. Update the WhatsApp integration node with your business account. Configure the transcription node with your chosen API credentials. Requirements Google Sheets (for FAQs and Services) Google Calendar WhatsApp integration in n8n Speech-to-Text API (for transcribing voice notes) How to customize the workflow Adding new FAQs**: Update the Google Sheet with new rows. Changing services**: Modify the Services Google Sheet to reflect updated offerings or prices. Custom messages**: Update the agent_reply node text to reflect your brand tone. Advanced logic**: Add routing for voice-note-only customers, VIP handling, or multilingual support. Notes This template uses multiple external integrations (Google Sheets, Google Calendar, WhatsApp, Speech-to-Text). An n8n automation workflow template by Lenouar.

By Rysysth

Cold Outreach Automation by Rysysth Technologies This n8n workflow automates the complete cold outreach process by combining Apollo.io lead generation, LinkedIn networking, and personalized email outreach into one streamlined system. How It Works Prospect Definition (Form Input) User enters job titles, company size, keywords, and locations. Apollo Search URL Generation OpenAI converts form inputs into a precise Apollo.io search URL. Lead Scraping (Apify) Apollo.io scraper collects contact details, emails, LinkedIn profiles, and company data (limited to 10 leads per run). LinkedIn & Company Data Enrichment (Unipile) Extracts LinkedIn profile and company details for each lead. CRM Sync (HubSpot) Automatically creates or updates lead records in HubSpot CRM. Personalized Outreach (AI-Powered) OpenAI generates: Custom LinkedIn connection request (under 300 characters) Email subject and body (personalized with a soft CTA) LinkedIn Connect If not already connected, workflow sends LinkedIn invites via Unipile. Email Validation (ZeroBounce) Ensures emails are valid or catch-all before outreach. Email Outreach (Gmail API) If verified, sends the AI-personalized outreach email directly from Gmail. Tools and APIs Integrated Apify** → Apollo.io scraper (lead extraction) Unipile** → LinkedIn profile enrichment and connection requests ZeroBounce** → Email verification OpenAI** → Apollo URL creation and outreach copy generation HubSpot** → CRM sync Gmail** → Automated outreach emails Key Benefits Saves time by automating manual prospecting and email writing Delivers personalized, multi-channel outreach at scale Ensures accurate CRM updates with HubSpot integration Improves email deliverability with ZeroBounce validation Designed for founders, sales teams, and agencies seeking efficient lead generation Connect with Rysysth Technologies At Rysysth Technologies, we build custom n8n workflows that go far beyond standard templates. From AI-powered prospecting to CRM automation and advanced outreach pipelines, we tailor automation solutions that align perfectly with your business goals. Let’s create your custom workflow together. Partner with Rysysth Technologies to transform your outreach process today. Website**: rysysthtechnologies.com Email**: getstarted@rysysthtechnologies.com LinkedIn**: linkedin.com/company/rysysth. An n8n automation workflow template by Rysysth.

By Yassin Zehar

Description Automated workflow that creates Jira issues directly from Google Forms. The flow validates and normalizes the data, creates the Jira issue, writes the key back to the Google Sheet, and sends a Gmail notification. Context This template bridges lightweight Google Forms with enterprise Jira. It enables instant ticket creation while keeping Jira the single source of truth. The flow is idempotent (no duplicates) and production-friendly, with clean field normalization and safe mappings. Target Users Product / Ops teams running request portals on Google Forms Engineering managers who need quick Jira integration without custom UI Project managers who track intake in Google Sheets but want Jira as the system of record Orgs that want controlled ticket creation without exposing Jira directly Technical Requirements Jira Cloud project + API email + API token + “Create issues” permission Google Form + response Sheet Gmail credential for notifications Workflow Steps Trigger when a row is added Normalize Fields – Trim/clean text Create Jira Issue – POST to Jira REST; safe mappings Update Google Sheet – Match by Horodateur or rowNumber; write jira_key, issue_url, status, updated_at. Send Gmail – HTML email with key, title, link, priority, requester. Key Features Real-time (no polling): Forms → trigger→ n8n Idempotent updates using the Form timestamp (“Horodateur”) Clean normalization: summary/description/labels all standardized once Safe Jira mappings: priority via ID Notification: branded HTML email with all key fields Expected Output Google Form to create the issue Sheet updated with jira_key, issue_url, status, updated_at A valid Jira issue in the configured project Email sent to stakeholders / requester How it works ⏰ Trigger – As soon as a row is added, the workflow is triggered 🧱 Normalize – Clean summary/description/labels; pick reporter_email 🧾 Create – POST to /rest/api/3/issue, capture { id, key, self } 📗 Update – Write jira_key, issue_url, status, updated_at back to the Sheet ✉️ Notify – Send Gmail HTML confirmation to stakeholders/requester Tutorial video: Watch the Youtube Tutorial video About me : I'm Yassin, IT Project Manager, Agile & Data specialist. Scaling tech products with data-driven project management. 📬 Feel free to connect with me on Linkedin. An n8n automation workflow template by Yassin Zehar.

By Avkash Kakdiya

How it works This workflow automatically syncs Calendly meeting bookings into HubSpot CRM by checking if the invitee already exists as a contact. It extracts attendee details, creates or updates contacts in HubSpot, and logs the meeting engagement with all relevant information. This ensures that every booked meeting is properly tracked, linked to the right contact, and enriched with context from Calendly. Step-by-step 1. Trigger & Input Calendly Trigger (Invitee Created) – Fires whenever a new meeting is booked in Calendly. Captures attendee details: name, email, meeting start/end time, and responses to any custom questions. 2. Contact Search Search Contact (HubSpot) – Looks up HubSpot to see if a contact with the invitee’s email already exists. 3. Contact Decision Contact Exists? Yes → Proceeds to log the meeting against the existing HubSpot contact. No → Creates a new contact in HubSpot with the attendee’s name and email. 4. Engagement Logging Log Meeting (Existing Contact) – Creates a HubSpot meeting engagement tied to the existing contact. Create Contact + Log Meeting (New Contact) – If no contact is found, a new one is created, and the meeting is immediately logged against it. Engagement includes: meeting title, start/end times, attendee details, and custom question notes. Benefits Automated CRM Sync – No more manual data entry between Calendly and HubSpot. Accurate Contact Management – Ensures meetings are always linked to the right person, creating new contacts when needed. Context-Rich Engagements – Logs attendee details and custom question responses for better follow-ups. Seamless Sales Tracking – Keeps HubSpot updated with every meeting for pipeline visibility. Hands-Free Workflow – Runs automatically whenever a Calendly invitee books a meeting. An n8n automation workflow template by Avkash Kakdiya.

By Mychel Garzon

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Capture More Traffic: AI-Mapped Topics & Keywords Stay ahead of competitors by uncovering their content strategies automatically. This workflow crawls competitor websites, extracts structured topic hierarchies, entities, and depth scores, and delivers actionable insights directly into Google Sheets. No more manual browsing, just clean, analyzable data you can act on. Benefits Competitor mapping at scale** Automatically map sites into hierarchical topics and entities. Data-driven content strategy** Identify gaps, weak spots, and opportunities to stand out. Seamless integration** Results flow straight into Google Sheets for filtering, charting, or export. Time & resource savings** Eliminate copy-paste research and focus on strategy. Target audience SEO specialists and digital marketers Content strategists and copywriters Agencies running content audits SaaS startups monitoring competition E-commerce teams benchmarking rivals Required APIs Google Sheets credentials (trigger & save) Apify API token (crawler) Gemini (Google Generative AI) key (content parsing) Easy customization Competitor domains:** Update in the Google Sheets config. Crawl depth & limits:** Adjust max_pages_num and crawl_depth_num. Output format:** Modify the Code node to add or remove Google Sheets columns. Delivery channels:** Add Slack or Email nodes for instant audit reports. An n8n automation workflow template by Mychel Garzon.

By Jay Emp0

Twitter Automation (n8n Template) 🚀 What it does Posts a unique tweet every 2 hours 70% content tweets** (10 proven templates) 30% promo tweets** pulled from Google Sheets Logs past tweets to avoid duplicates ✅ Requirements n8n** Google Sheets** with 2 tabs: posts → log of past tweets (PAST TWEETS, Date) promo → promo source (name, last_posted, optional extra fields) Twitter (X)** account with OAuth2 write access Gemini API key** (for text generation) ⚡ Results Automated motivational posts Automated promo posts 🔄 How It Works Triggers every 2 hours (optional: random delay up to 120 min). Randomly selects content (70%) or promo (30%). Content path: checks posts, generates tweet, logs new one. Promo path: picks row from promo, generates tweet, updates last_posted. Posts to Twitter automatically. 🎯 Content Templates Transformation · Hook–List–Takeaway · Interesting Fact · Metaphor · Contrast · Motivation · Triad · Comparison · 80/20 Rule · Callout ⚙️ Customization | Setting | Where | Example | |---------|-------|---------| | Ads probability | Code node | Change Math.random() < 0.3 → 0.2 for 20% | | Templates | Code node | Edit the templates array | | Cadence | Schedule Trigger | Cron or fixed hours | | Random delay | Time randomizer | Enable node (0–120 mins) | 🛠️ Troubleshooting | Issue | Fix | |-------|-----| | Repeated tweets | Ensure posts has column PAST TWEETS | | Not posting | Reconnect Twitter creds with write access | | Promo never used | Increase ads probability (e.g., 0.4) |. An n8n automation workflow template by Jay Emp0.

By Ibrahim Emre POLAT

How it works Automatically generates professional PDF invoices from webhook data and delivers them via email while storing backups in Google Drive. Perfect for freelancers, small businesses, and service providers who need automated billing workflows. Set up steps Configure environment variables for company information (name, address, email, phone). Set up your PDF generation API service account (PDFShift recommended). Configure SMTP email credentials for invoice delivery. Set up Google Drive OAuth2 for cloud storage. Deploy the workflow and test with sample invoice data. Key features Smart invoice number generation if not provided Automatic tax calculations with configurable rates Professional HTML templates with company branding Parallel processing for email and storage Comprehensive error handling and validation Detailed success confirmation responses Required environment variables COMPANY_NAME - Your business name COMPANY_ADDRESS - Business mailing address COMPANY_EMAIL - Billing contact email COMPANY_PHONE - Business phone number PDF_API_URL - PDF generation service endpoint PDF_API_KEY - API authentication key GDRIVE_INVOICE_FOLDER_ID - Google Drive folder ID API requirements PDF generation service (PDFShift, HTML/CSS to PDF API, or similar), SMTP email service for delivery, Google Drive API access for storage. Input format { "customerName": "John Smith", "customerEmail": "john@example.com", "items": [ {"description": "Web Design", "quantity": 1, "price": 500} ], "dueDate": "2025-02-15" }. An n8n automation workflow template by Ibrahim Emre POLAT.